Administrative Assistant

Administrative AssistantHarder Mechanical is one of the nation's largest mechanical contractors with an outstanding reputation for working safely, meeting tough schedules, and delivering quality projects. Based in Portland Oregon, we work primarily in the 11-western states with regional offices in Reno, NV; Phoenix, AZ; Concord, CA; and Salt Lake City, UT. As an Administrative Assistant, you will work with our team at our central office in Phoenix, AZ. In this role, you'll be responsible for supporting our Arizona team with onboarding new hires in addition to general office duties and miscellaneous tasks. The successful candidate will demonstrate a high attention to detail, ability to multitask, and experience working within a team environment. This position is not eligible for remote work.Admins at Harder perform the following daily tasks:Supports the construction team with data entry, and completing tasks critical to business successAssist with the uploading, printing, and electronic filing of construction drawingsSchedules and coordinates meetings, appointments and maintains calendarsCover the reception area at the office, welcome guests, and help with shipping and receivingPrepares and distributes daily/weekly communications including reports, invoices, transmittals, and various other documentsSupports key processes such as timecard submissions, scheduling transfers and new hires into safety training etc.Maintains filing systems (electronic and physical) with a focus on document controlCommunicate clearly and effectively with internal and external stakeholders and corporate headquarter personnelSupports the field with material purchases and PO trackingHelp manage special projects as assignedReports to the Site Manager, or as designatedWhat you will need to be successful in this role:Computer skills, proficient with MS Office Word and Excel, including an eagerness to learn software which is proprietary to HarderStrong organizational skillsExcellent verbal and written communication skills, able to communicate clearly and well to internal and external business partnersAbility to effectively interact with the construction industry personnel and home office staff membersExperience organizing, maintaining, and logging documentsAbility to maintain confidentialityPrevious successful experience in a construction office environment is preferredExperience with data entryTeam mentalityEducation/Experience2-3 years in an administrative rolePrevious experience in construction or working with local union halls a plusExperience coordinating drug testing and background checks for new hires preferredBenefitsCompetitive salaryComprehensive medical, dental, and vision benefits – 100% of employee premiums are paid by the companyGenerous retirement package includes: 10% retirement contribution made by the company and a company match up to 2% of your annual salaryProfit sharingDiscretionary annual bonusPaid vacation and holidaysHarder University training and development, as well as other paid professional development opportunitiesTeam environment that promotes individual growthHMC reserves the right to perform a drug screening and background check, as may be required, and this offer may be contingent on passing a drug screening and background check. This position is hourly. No recruiters. No phone calls, please.Harder Mechanical Contractors is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, genetic information, veteran status, or any other characteristic protected by federal, state or local nondiscrimination laws. Our hiring policy reflects and affirms Harder's commitment to the principles of fair employment. Harder does not discriminate regarding the terms and conditions of employment based on any characteristic protected by federal, state or local nondiscrimination laws. It is Harder's policy to maintain a drug and alcohol-free work environment. Employment offers are conditional upon successfully passing a drug and alcohol test, background checks, reference checks, and as required by law, regardless of citizenship or national origin, documented proof of authorization to work in the United States.