Immunization Records Administrative Assistant
Nova 22 | A SunSoft Company
Immunization Records Administrative AssistantLocation: Phoenix, AZ 85007 — 100% Onsite Pay Rate: $20/hr W2 (1099 option available) Job Type: Contract Start Date: June 22, 2026 (tentative) Duration: Through December 31, 2026 Schedule: Monday to Friday, 8:00 AM to 5:00 PM (no overtime) Deadline: June 15, 2026About the Role SunSoft Online is seeking a detail-oriented Administrative Assistant for a contract opportunity with an Arizona state agency in downtown Phoenix. This is a customer-facing role supporting an immunization records program. You will serve as the primary contact for managing, processing, and issuing immunization records to individuals and agencies in compliance with state regulations and privacy standards.What You Will DoAct as the first point of contact, providing empathetic and professional service to individuals requesting records via phone, email, or in personSearch, update, and retrieve patient data within a state records system to ensure accurate, up-to-date recordsReview, verify, and issue immunization records to patients and agencies in adherence to Arizona regulations and privacy standardsManage a high volume of requests efficiently (mail, fax, email, phone) and work independently after initial trainingReceive, sort, and deliver incoming mail and packages to intended recipientsRequired QualificationsAt least 1 year of administrative support experience, preferably in a healthcare or public health settingProficiency in MS Office (Word, Excel) and Google Workspace, with strong email managementExcellent verbal and written communication skills with professional phone and email etiquetteStrong attention to detail and accuracy in handling confidential recordsHighly organized multitasker with strong time-management skillsLocal to the Phoenix metro area (current city and state must be listed on resume)Available for an in-person interview within one weekAble to start within two weeks of an offerNo visa sponsorship availablePreferred QualificationsFamiliarity with Adobe Acrobat for creating and organizing PDF documentsExperience with the Arizona State Immunization Information System (ASIIS)Prior customer service experience with a polished, professional demeanor
$15.9 - $20.79 per hour
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