Program Coordinator - BHRC

Job Description

Job Description

The Peer Company

BHRC Program Coordinator Job Description

Pay: $26.44 - $32.63 per hour

Schedule: 1.0 FTE (40 hours per week)

Hours and Location: Monday - Thursday 10:00AM - 8:00 PM, Home Office: BHRC - 333 SW Park Ave Portland, OR 97205

Benefits: This is a benefited position as outlined in TPC Employee Handbook

Title: BHRC Program Coordinator

Reports to: BHRC Associate Director

Department: Behavioral Health Resource Center

Job Summary

The BHRC Program Coordinator works collaboratively with the BHRC team to implement program objectives. This position focuses on ensuring the smooth operation of administrative functions including donation tracking, mail management, supply and inventory management, communications support, and reporting. The BHRC Program Coordinator will assist in onboarding and supporting new staff, maintaining accurate records in compliance with grant requirements, and ensuring all operational processes run efficiently. This role provides vital administrative support to keep the BHRC organized and functioning effectively.

Qualifications

Values Alignment: The Peer Company strives to honor cultural and spiritual diversity in the communities we serve and Voice and Choice through trauma-informed practices with a Social Justice lens. Our values of Voice and Choice mean we believe in the person’s right to make their own decisions and that people are the “experts” in their own lives. We have an unwavering belief in every person’s ability to learn, grow, and recover.

Being committed to Social Justice means being committed to constantly assessing our organizational values and the extent to which we are modeling or falling short of them. It also means listening to feedback from our stakeholders and others who have interacted with our organization and taking the time to understand and reflect on those interactions. This commitment is extended from the organization, as well as each employee of The Peer Company.

Education: High school diploma or equivalent required. Associate’s degree preferred.

Background Check: A criminal background check will be conducted by The Peer Company in accordance with The Peer Company's background check policy. A criminal record does not necessarily exclude an individual from employment with The Peer Company.

Pre-Hire Drug Screen: As part of The Peer Company's commitment to fostering a safe, productive, and professional workplace, we require pre-hire drug screenings for all potential employees. The screening will be conducted in accordance with The Peer Company's drug screening policy and applicable state and federal laws.

Motor Vehicle Records Search: For positions that require driving, The Peer Company conducts a Motor Vehicle Records (MVR) search in accordance with company policy, insurance requirements, and applicable state and federal laws.

To be eligible for a driving-required position, candidates must meet the following minimum driving standards:

• No major driving violations within the past 3 years (i.e. - DUII, careless driving, leaving the scene of an accident, etc.)
• No more than 3 moving violations within the past 3 years (i.e. - speeding, failing to yield, running red light, etc.)

Experience:

• Identifies as having lived experience in recovery with substance use disorder (SUD) and/or mental health challenges. Has at least 24 months of continuous, sustained recovery with SUD and/or mental health challenges before employment

• Associate’s degree and 1-2 years of relevant work experience OR a high school diploma and 3-4 years of relevant work experience
• Understands the principles of trauma informed care, recovery, consumer-involvement, and trauma-informed care

Maintaining Continuous Recovery:

Employees serving in recovery-focused roles who have lived experience with substance use disorder (SUD) must maintain continuous recovery and remain abstinent by not engaging in substance or alcohol use (illegal, legal, and recreational) during their employment with TPC.

Licensure/Certification:

• Peer Support Specialist (OHA Traditional Health Worker certification) or MHACBO CRM certification required or able to be obtained within 90 days of hire
• Valid Oregon Driver’s License and proof of automobile insurance required. Access to reliable personal vehicle preferred

Skills:

• Ability to network and collaborate with diverse groups of people who have varied skills, knowledge, and goals
• Strong written and verbal communication skills
• Ability to work independently as well as collaboratively within a team
• Ability to read, analyze, and interpret mental health and recovery periodicals, professional journals, and government regulations
• Well-developed writing skills including the ability to write for publication (e.g., reports, technical assistance guides, and educational and training materials)
• Typing and general technology skills to navigate electronic systems easily and efficiently (e.g., email, Microsoft Teams, data systems, etc.)
• The position is regularly required to push/pull/lift/carry items up to 35 pounds and occasionally push/pull/lift/carry up to 50 pounds

Essential Functions

• Maintain and monitor donation logs; maintaining accurate recording, reporting, and auditing of donations
• Oversee supply and inventory management for the BHRC, including restocking and tracking usage
• Maintain and update the mail log to ensure timely distribution and accurate documentation of logged mail
• Support data entry, tracking, and reporting requirements related to grants and program compliance, including Participant survey creation, distribution, and collection
• Coordinate scheduling of staff to support onsite workshops, groups, and program operations
• Assist with onboarding new staff and ensuring training records are updated and compliant
• Support team communication by preparing agendas, taking meeting notes, maintaining program files, and coordinating internal information flow
• Create, edit, and distribute flyers, media, and other communication materials to promote BHRC programs and events
• Respond to general inquiries about the BHRC program and redirect as appropriate
• Collaborate with administrative teams to ensure smooth office and facility operations
• Support the coordination of community resources and partnerships by maintaining contact lists, calendars, and resource databases to facilitate effective collaboration
• Maintain up-to-date communication and records of building maintenance
• Complete internal audits to ensure compliance with organizational and grant requirements
• Communicate with staff and supervisors in a timely, organized manner
• Regularly travel by car to attend meetings and support essential functions
• Perform other administrative and program support duties as assigned

The above essential functions represent work performed by this position and are not all-inclusive. The omission of a specific essential function will not preclude it from the position if the work is similar, related, or a logical extension of the position.

Employment with The Peer Company is "at-will." This means employees are free to resign at any time, with or without cause, and The Peer Company may terminate the employment relationship at any time, with or without cause or advance notice. As an at-will employee, it is not guaranteed, in any manner, that you will be employed with The Peer Company for any set period of time.

The Peer Company is an Equal Opportunity Employer. Employment opportunities at The Peer Company are based upon one's qualifications and capabilities to perform the essential functions of a particular job. All employment opportunities are provided without regard to race, religion, sex, gender identity, pregnancy, childbirth or related medical conditions, national origin, age, Veteran status, disability, genetic information, or any other characteristic protected by law.