Office Manager

Job Description

Job Description

Why Join the Team?

Paul Davis is an industry leader in restoration and reconstruction for insurance providers and commercial properties throughout the United States and Canada. We are growing locally and have career opportunities for individuals who want purpose out of their work. We love creating an opportunity for our team members, offering a variety of webinars for the Office Manager/AP Specialist to stay motivated and updated on new technologies, regulations, procedures, etc. Built upon principles of customer service, dynamic decision-making and leadership, we have the tools to continue our rapid growth. Our team puts emphasis on living our Vision, Mission and Values to be more than just a service provider – our Office Manager position is pivotal to the success of the franchise.

Why The Team Needs You?

At Paul Davis, we help homeowners put their lives together after a traumatic event. If you can perform in stressful situations, have excellent communication skills, knowledge of accounting, debits and credits, QuickBooks online knowledge and would enjoy the reward of working in a fast-paced environment, come join us. Everyone within Paul Davis needs to have a world-class work ethic, serious attention to detail and love to help people. The Office Manager/AP Specialist ensures that all jobs are costed properly, accurately, and follow the PDR guidelines. You will be practicing continuous improvement every day as you establish rapport with insurance carriers, customers, vendors, subcontractors, adjusters, agents and fellow team members!

Full Job Description

The duties include but are not limited to:

· Review job costs and overheads for corrective action

· AP data entry

· Assists with obtaining and reporting key performance indicator (metrics) data

· Controls banking activities

· Coordinates accounting records with the Controller to ensure financial status of the franchise is properly reflected

· Manages the A/P process, including vendor invoicing and payments

· Compiles and reviews labor hours and processes payroll

· Assists with recruiting and on-boarding processes

· Manages business licenses and insurance

· Record, process, and follow up on Workers Compensation/Vehicle Accidents

· Responsible for compliance with Federal and State legislation employment laws

· Manage all phases of job costing

· Assist other team members when needed and foster a positive working relationship with other departments

· Assist GM with daily office operations

· Ability to assist with Receptionist duties as needed

· Month end duties to be completed as directed by the Controller

· AP processes to be completed as directed by the Controller 

Applicant Qualifications (Requirements):

· Desire to join a world-class team and contribute a positive attitude

· 2+ years in customer service

· Degree in Accounting or Finance (Preferred)

· Accounting experience 3 years (Required)

· Be a great representative of our brand with skills, ask questions and monitor various aspects of the business to detect problems

· Prior Construction Accounting Experience (Preferred)

· QuickBooks Online experience (Preferred)

· Microsoft office experience 2 years (Preferred)

Training:

· Leadership Development - our company grows from the inside. If you are determined and motivated enough, ask about participation in our leadership development initiative to grow your career and explore new opportunities

· Cross-training opportunities to advance your career

· Paid training

· Referral program

· Great culture and team dynamic

Benefits:

· PTO – Paid Time off

· Company paid holidays

· Medical

· Simple IRA with employer contribution

· Paid Professional and Industry certifications and training

· Fun, family focused culture

Values: Deliver what you promise. Respect the individual. Have pride in what you do. Practice continuous improvement. Vision: To provide extraordinary care while serving people in their time of need. Mission: To provide opportunities for great people to deliver Best in Class results.