Administrative Assistant with dispatch

Job Description Job Description Job Summary We are seeking a highly organized and detail-oriented Administrative Assistant with dispatch experience to support our transportation operations team. The ideal candidate will ensure accurate documentation, maintain compliance with company and regulatory standards, and contribute to the efficient coordination of daily activities.
Key Responsibilities Manage and organize dispatch documentation, ensuring accuracy, completeness, and compliance with company policies
Review and audit trip records and driver documentation to verify billing accuracy and adherence to operational procedures
Accurately enter and maintain trip data within internal systems
Track and update records related to loads, routes, and driver activity
Assist in maintaining compliance with DOT regulations and internal company standards
Provide general administrative support to enhance team efficiency and workflow
Qualifications Prior experience in administrative support, preferably within transportation, logistics, or dispatch operations
Strong data entry skills with exceptional attention to detail and accuracy
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Ability to work independently while also collaborating effectively within a team environment
Strong organizational skills and the ability to manage multiple tasks in a fast-paced setting
Core Competencies Positive attitude and strong work ethic
High level of motivation and accountability
Commitment to teamwork and organizational goals