Administrative Associate 3

Job Description

Job Description

We are looking for an experienced Administrative Associate 3 to provide high-level administrative support for a busy office environment in Moon Township, Pennsylvania. This Long-term Contract position is ideal for someone who can manage information flow, support leadership, and keep daily operations organized and efficient. The role requires strong judgment, professionalism, and the ability to handle multiple priorities while maintaining accuracy and confidentiality.

Responsibilities:
• Coordinate daily administrative operations, including managing office supply inventory, maintaining organized records, and supporting routine clerical and bookkeeping activities.
• Create and format business documents such as invoices, reports, correspondence, memos, and financial materials with a high level of accuracy and professionalism.
• Organize, store, and retrieve company files, reports, and other important documentation to ensure information is accessible when needed.
• Review incoming communications and materials, assess their importance, and route them appropriately to support timely follow-up and decision-making.
• Arrange meetings and administrative events by preparing agendas, coordinating schedules, and handling logistics for leadership and committees.
• Support executives and office teams by responding to information requests, conducting administrative research, and facilitating smooth communication across the organization.
• Maintain confidentiality of sensitive business information while ensuring documents and records remain structured and up to date.• High school diploma or equivalent required.
• 5-7 years of administrative support experience required, preferably in a fast-paced, detail-focused setting.
• Prior experience supporting executives or senior leadership is strongly preferred.
• Strong written and verbal communication skills with the ability to interact effectively across all levels of an organization.
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
• Demonstrated ability to prioritize tasks, work independently, and manage time effectively.
• Experience with records management, document preparation, and general office procedures.
• Ability to handle confidential information with discretion and maintain a well-organized work environment.