Practice Assistant ($70-$100k)

Job Description

Job Description

The Opportunity: Senior Practice Assistant

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Position Overview

Join a highly awarded, nationally recognized law firm where excellence, collaboration, and professional growth are at the heart of everything we do. We are seeking an experienced Senior Practice Assistant to become a key member of our litigation team. This is an outstanding opportunity for a polished legal professional who thrives in a fast-paced environment, enjoys supporting sophisticated legal matters, and takes pride in delivering exceptional work product while serving as a trusted partner to attorneys and clients alike.

Key Responsibilities

• Prepare, revise, format, and finalize a broad range of legal documents, including pleadings, motions, contracts, correspondence, and other case-related materials.
• Utilize and customize firm templates and document shells while ensuring accuracy, consistency, and compliance with court and firm standards.
• Coordinate the production, assembly, filing, service, and organization of legal documents for both state and federal courts.
• Prepare attorney notebooks, hearing binders, trial materials, and other case management resources for depositions, hearings, mediations, and trial.
• Maintain complex attorney calendars, monitor litigation deadlines, and proactively manage scheduling to ensure compliance with court rules and case timelines.
• Review incoming correspondence, court notices, and legal documents to identify critical deadlines and communicate time-sensitive information to attorneys.
• Enter, review, edit, and finalize attorney time entries within the firm's billing platform while ensuring accuracy and timeliness.
• Assist with the billing process by proofreading invoices, managing proformas, incorporating attorney revisions, tracking approvals, and coordinating the distribution of finalized client invoices.
• Coordinate meetings, client conferences, depositions, and other events, including conference room reservations, catering, and logistics.
• Prepare professional presentations, reports, spreadsheets, and other administrative materials using Microsoft Office applications.
• Manage attorney contacts, distribution lists, electronic and physical correspondence, travel arrangements, and other day-to-day administrative functions.
• Support attorney compliance with Continuing Legal Education (CLE) reporting requirements and assist with business development and professional expense requests.
• Maintain practice group resources, internal databases, and other firm systems while adhering to the highest standards of confidentiality, professionalism, and ethical responsibility.
• Serve as a dependable resource for attorneys, clients, and colleagues by anticipating needs, exercising sound judgment, and providing exceptional client service.

Desired Qualifications

• 7+ years of experience as a Legal Assistant, Practice Assistant or Legal Secretary within a law firm environment.
• Litigation experience is required, with a strong understanding of court procedures, legal filings, calendaring, and litigation support.
• Experience supporting construction litigation, engineering, architecture, or design-related matters is highly preferred but not required.
• Demonstrated experience preparing and filing pleadings in both state and federal courts.
• Strong knowledge of legal billing practices, attorney time entry, and invoice/proforma management.
• Advanced proficiency with Microsoft Office Suite, including Word, Outlook, PowerPoint, and Excel.
• Excellent organizational skills with the ability to manage multiple attorneys, competing priorities, and shifting deadlines.
• Exceptional proofreading, formatting, and written communication skills with outstanding attention to detail.
• Professional, resourceful, and proactive, with the ability to work independently while collaborating effectively with attorneys and staff.
• High level of discretion and commitment to maintaining client confidentiality and firm policies.