Facilities Manager

Facilities ManagerThe Facility Manager is responsible for the efficient, effective, and safe maintenance, renovation, operation, and security of the parish equipment, grounds, and facilities, including rectories. The Facility Manager manages life safety systems, alarm systems, energy management systems, and the event scheduling. The Facilities Manager directs, oversees, and participates in major projects, maintaining, and improving the physical plant and grounds.Principal Accountabilities:Recruit, train, develop and manage maintenance staff.Ensure that both personal and staff schedules meet the parish's essential daily needs, including full coverage for all liturgical celebrations, holidays, Sunday Mass times and parish wide events. Coordinate the opening/closing of the parish facilities.Ensure the integrity and operation of the mechanical and cosmetic aspects of the parish properties are intact and always properly functioning.Plans, coordinates, and maintains all electrical, mechanical, plumbing, audio visual, lighting and security and HVAC systems with ongoing preventative maintenance programs and upgrades. Ensure daily, weekly, monthly and annual inspections (including necessary corrections) are accomplished and documented.Ensure all maintenance activities meet regulatory, safety, and health standards including but not limited to lighting, fire and safety equipment.Guides and supervises the management of parish grounds, buildings, and systems.Instructs maintenance staff on safety standards, new maintenance procedures, practices & materials.Proper recruitment, vetting, administrative management, and oversight of all facilities-related volunteers.Serve as the first point of contact for all facility management projects. Obtains bids and contracts for work not performed by staff. Consult with pastor and decide which bid would best benefit the property.Coordinate, manage, monitor, and oversee contracted services for security, groundskeeping, pest control, custodial, and any other maintenance or installation services for the church and rectories to ensure facilities and rectories are properly maintained. Supervise all contractors on property, including custodial workers. Ensure vendor service quality is professional and contract terms are fulfilled. Ensure all projects are satisfactorily completed before submitting payment requests.Ensure facilities are always secure and safe. Inspect all areas of the facility, parking lots, and grounds daily. Identify and address safety issues. Ensure fire exits and evacuation procedures are properly documented and displayed. Know and understand these exits and procedures. Manage the assignment of keys and key fobs to the facility.Alert staff of any construction, alarm testing, or contractors on propertyWork with staff to schedule construction, repairs, etc. to minimize impact on daily operations.Dealing with emergencies as they arise. Respond to facility alarms, alerts, and system failures. Determine the most expedient methods of contacting police, fire and other protective services. Serve as emergency contact for these services and other facility emergencies. Maintain list of emergency contacts.Responsible for property and event security:Institutes, maintains, promulgates, and enforces security policies and procedures in accordance with diocesan policy and law.Coordinates event security 30 days prior to scheduled events.Coordinates event security within 3 days of initial notice of applicable short notice/unscheduled events.Coordinates proper maintenance, and accessibility of all fire prevention and suppression equipment and EMS/EMT equipmentComplete minor repairs needed on the electrical, mechanical, and plumbing. Complete minor repairs including but not limited to doors, ceiling tiles, furniture, fixtures, minor equipment, and small appliances.Maintain a file system for contracts, projects, inventory, blueprints, vendor information, warranties, and service schedules. Ensure insurance certificates for service providers and users of the facility are current, meet diocesan requirements, and are kept on file. File all necessary documents for insurance claim purposes.Preparation and security of the building and systems for anticipated weather events (cold weather events, ice/snow, heavy rain, heavy winds, etc.).Develop and oversee standardized procedures for staff to promptly submit maintenance and emergency requests, including documentation, tracking, response benchmarks, and supervisory review to ensure accountability and timely resolution.Facilitate event scheduling system (oversees the use of the system). Prepare facilities for scheduled events before 7:15 am (6:00 am on Saturdays). This includes but is not limited to ensuring rooms are unlocked, set up, and the air temperature is suitable for the duration of scheduled events. Be familiar with the weekly schedule and who will be using the facility.Plan and develop the budget for the facility on a timely basis, working with the business manager and pastor. Monitor and manage expenses throughout the year. Ensure all invoices are checked against the contracts and orders and turned into the Business Manager on a timely basis. Maintain and purchase an adequate inventory of custodial, maintenance, and operational supplies and furnishings. Purchase and rent equipment as needed. Keep updated inventory list and video of church, rectories, furniture, equipment, mechanical and maintenance areas.Additional duties as assignedWorking Conditions and/or Physical Requirements:This position is subject to stress due to the evolving and quickly expanding business needs, tight deadlines and heavy workloads.Nature of function requires the ability to lift 50 lbs., as well as the ability to work at height in excess of 30 feet and on roof of buildings.This position requires on call availability 24 hours/7 days a week. Required to work some nights and weekends.This position works in a typical office environment but is subject to stress due to the evolving and quickly expanding business needs, tight deadlines and heavy workloads.Some general ability to navigate computer softwareLifting: Safely lifting 35 lbs. on a regular basis, 50 lbs. on an occasional basis.Balancing: Maintaining body equilibrium to prevent falling when walking, standing or crouching on narrow, slippery or erratically moving surfaces.Standing: Particularly for sustained periods of time.Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.Use of Fingers: Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand or arm as in handling.Grasping: Applying pressure to an object with the fingers and palm and being able to turn a key and doorknob and operate work tools.Communicating: Expressing or exchanging ideas by means of the spoken word. Conveying detailed or important spoken instructions to other workers accurately, clearly, and quickly.Repetitive Motions: Substantial movements (motions) of the wrists, hands, and/or fingers.Visual Acuity: Close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a security alarm or computer monitor; expansive reading; visual inspection involving small defects, small parts and/or operation of machines; using measurement devices; and/or assembly of fabrication of parts at distances close to the eyes. Visual acuity to determine the accuracy, neatness, thoroughness of work assigned (i.e., custodial, general labor, etc.). or to make general observations of facilities or structures (i.e., inspection, etc.)Climbing: Ability to ascend and descend ladders (including 6', 8', 12', 25' and roof hatch ladders), stairs, scaffolding, ramps, poles and the like, using feet and legs and/or hands and arms. Body agility is emphasized.Stooping: Bending body downward and forward by bending spine at the waist.Kneeling: Bending legs at knee to come to a rest on knee or knees.Crouching: Bending the body downward and forward by bending leg and spine.Crawling: Moving about on hands and knees or hands and feet.Reaching: Extending hand(s) and arm(s) in any direction.Pushing: Using upper extremities to press against something with steady force to thrust forward, downward or outward.Pulling: Using upper extremities to exert force to draw, drag, haul or tug objects in a sustained motion.Feeling: Perceiving attributes of objects, such as size, shape, temperature or texture by touching skin, particularly that of fingertips.Hearing: Perceiving the nature of sounds at normal speaking levels or with correction. Ability to receive detailed information through oral communication and make fine discriminations in sound.