Administrative Assistant - Community Development

Administrative Assistant - Community Development The position is anticipated to close on September 8, 2026, but applications will be accepted until position is filled and removed from the Delta County jobs website. ## GENERAL POSITION DESCRIPTION: The Community Development Administrative Assistant performs routine and detailed administrative support functions to ensure the smooth and efficient operation of the Community Development Department. Serving as a primary point of contact within the department, the Administrative Assistant assists community members, contractors, and agency partners with inquiries and application processing for land use permits, access and address assignments, code compliance, utility permits, and related services. This position coordinates internal departmental workflows, provides responsive customer service, and collaborates across organizational departments and with external business partners. ## ESSENTIAL FUNCTIONS/RESPONSIBILITIES: - Greet individuals in a professional, respectful, and courteous manner in person, electronically and/or via telephone; direct inquiries to appropriate departments or personnel, provide basic information and/or documents as requested, and provide available resources as necessary. - Process basic accounts payable, receivable, and office supply purchasing using county processes to support administrative continuity and fiscal compliance. - Record and transcribe accurate, detailed official minutes during planning commission, or department meetings as assigned. - Maintain confidentiality of all projects and information provided to the department, including internal confidentiality as required. - Manage incoming and outgoing documents according to county procedures and department requirements. Ensure all incoming documents are scanned and distributed accordingly. - Post legally required public notices, advertisements, and meeting agendas across official communication channels to maintain compliance with local, state, and statutory deadlines. - Manage department schedules to ensure timelines, meetings, and posting are reflected timely and correctly. - Monitor, coordinate and notify employees of departmental timelines for community development, applications, notices, and other areas as assigned. - Coordinate project requirements, information flows, and documentation between internal departments (e.g., County Attorney, GIS, Road & Bridge) and external stakeholders (e.g., developers, contractors, partner agencies) to streamline project reviews. - Organize short-term and long-term departmental projects, digital filing hierarchies, and archives using systematic file management soft skills to eliminate document redundancy and simplify public records requests. - Utilize intermediate-level database software and file management systems to input, track, and audit land use, building, and code enforcement files to maintain records integrity and enable fast data retrieval. - Perform a variety of administrative duties including but not limited to correspondence, scheduling, records maintenance, website updates, creating and maintaining logs, activity and event arrangements. - The primary location of employment for this position is the designated Delta County office with the exception of required duties that are to be performed off site as necessary. The employee is required to perform the majority (generally, at least 95%) of assigned duties from this designated office location to allow for client, customer and coworker access and collaboration, unless prior written approval for an alternative arrangement, such as temporary remote work, has been granted by the employee's direct supervisor and/or department head and maintained in the employee personnel file. - Reliable and predictable attendance and punctuality are considered essential functions of this job. Employees are expected to be at their work area and ready to work at t e scheduled start time to ensure consistent service delivery and operational efficiency. ## POSITION REQUIREMENTS: ### Education: High school diploma or equivalent required; associate's degree in business operation or office administration is preferred. ### Experience: - Minimum of 3 years comprehensive administrative experience required; five (5) years of high level administrative experience in a public organization providing support to executives preferred. - Experience with land use services is an advantage. - Computer competency with Microsoft Office and Google Suite products, database management and website builder programs is preferred. - Bilingual in Spanish is desired. - Combination of education and experience could waive specific requirement. ### Licenses/Certifications: Current, valid and unrestricted Colorado Driver's License ### PHYSICAL REQUIREMENTS: - Physical Requirements: Walk, stand, sit, type, use hands to finger, handle or feel objects or tools, reach with hands and arms, talk, listen, hear, read, see, lift - Lifting: 25 pound requirement - Exposure to Elements: Normal office conditions - Handling of Dangerous Equipment: None - Risk of Assault or Injury: May be exposed to unhappy or verbally aggressive members of the public ## Hiring Salary Range: $19.00 to $20.90 hourly ## General Benefits: - Medical, dental, vision insurance - Selective optional insurances available to the employee and eligible dependents on a cost share basis between employee and the organization - Life insurance and employee only medical insurance is available at no cost to the employee - Pre-tax flexible spending account (FSA) - Employees contribute 4% of their salary to a 401(a) retirement account fully matched with 4% from the County - Optional 457(b) tax advantaged deferred-compensation retirement plan - Paid time off is accrued at 14 hours per month to start - 11 paid holidays per calendar year - Employee Assistance Program (EAP) that includes 6 counseling sessions along with some legal and financial support counseling - Modified work schedules for positions and employees that qualify - Additional employee discounts and fringe benefits are available ## ## To Apply: External candidates, please apply by clicking here{rel="noopener noreferrer" target="_blank"}. Current Delta County employees , please apply using the Internal Transfer and Promotion Application{rel="noopener noreferrer" target="_blank"} and email to View email address on click.appcast.io, along with any additional supporting documents. Delta County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race (including hair traits), color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender, gender identity or expression, marital status, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Employment with Delta County is contingent upon successful completion and approval of a background check. Delta County