Accounts Payable Specialist

Accounts Payable Specialist The Accounts Payable Specialist will work closely with the General Accounting Manager and other internal departments to ensure all vendor invoices are entered into the financial system of record, properly approved and paid timely. The person will be able to research and create reports for regular as well as ad-hoc projects. Strong communication and interpersonal skills are necessary to be successful. Requirements for the job include being hands on and detail oriented to ensure the accuracy of the invoice entry process. The successful candidate must have the ability to learn new things quickly, not be afraid to challenge the status quo and adapt to an evolving work environment recognizing changes and providing suggestions to handle arising issues. The person in this position must have an understanding of general accounting, chart of accounts and cost center structure, account reconciliation and resolution. Essential job functions include: Ensuring that all incoming vendor invoices are entered and coded within established timeframes to take advantage of discounts offered, and that issues and open items are investigated, communicated and resolved in a timely manner. Handling vendor and internal inquiries timely and accurately Researching vendor statements vs. payment history to ensure accurate records Ensuring that all expense coding is correct and that required coding changes are made timely and interfaced to Jack Henry Performing end of day processing to include but not limited to creating the AP accrual, AvidPay, ACH, Direct Deposit, checks and interface to Jack Henry Utilizing communication and interpersonal skills to support timely completion of audits and compliance reporting. Creating entries as needed and reconciling AP invoice accruals to the General Ledger (Jack Henry) Obtaining all necessary documents to successfully create valid vendor records Maintaining vendor records including year-end 1099 preparation and tax related matters. Creating, reviewing and maintaining recurring scheduled payments Making sure all processes and financial recording follow IRS and regulatory rules. Ensuring all invoices and personal expense reimbursements adhere to the Accounts Payable Policy Other duties as assigned by manager Desired skills and experience include: Excellent Microsoft and accounting software skills Detail oriented Strong organizational skills, ability to prioritize and multi-task Ability to work with minimal supervision Commitment to ethical behavior with a willingness to adhere to all Bank policies and current financial legislation Reliability, flexibility, professional etiquette and sound judgment are important Occasional out-of-town travel may be required for training purposes Education/experience requirements: Bachelor's degree in accounting preferred Bank experience desired At least 3 years of accounts payable experience preferred Perks of working with Addison Group Finance & Accounting include: Competitive pay rates aligned with market data Access to medical, dental, vision, and retirement benefits Opportunities that may lead to long-term or permanent employment Direct exposure to hiring managers at well-established organizations Multiple job options based on your location and career goals Career support including resume guidance, interview preparation, and offer negotiation Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Reasonable accommodation is available for qualified individuals with disabilities, upon request. IND 002-004