Accounts Payable Specialist

INTRODUCTION Interested in working in aviation? Are you looking for a job with stability and growth opportunities? If you are looking for a career with growth potential and work well in a fast‑paced, team-oriented environment, we want to speak to you! PERKS of the job: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Vision insurance Paid time off Growth potential ACCOUNTS PAYABLE SPECIALIST AT PRIMEFLIGHT The Accounts Payable Specialist is responsible for accurately reviewing, verifying, and processing vendor invoices, ensuring timely and compliant payments, and maintaining up‑to‑date financial records. This role will also assist with account reconciliations and support cross‑functional collaboration with billing, collections, and controller teams. The ideal candidate is detail‑oriented, highly organized, and demonstrates a strong understanding of core accounting principles. RESPONSIBILITIES Process a high volume of vendor invoices accurately and efficiently, ensuring adherence to company policies and procedures Verify invoice details, including prices, quantities, and payment terms, to minimize discrepancies and errors Code invoices with the appropriate account codes and cost centers, facilitating accurate financial reporting Obtain necessary approvals and signatures for invoices before processing payments Collaborate with procurement and receiving departments to resolve discrepancies between purchase orders, delivery receipts, and invoices Reconcile vendor statements and follow up on any outstanding balances or discrepancies Communicate with vendors to address payment inquiries, resolve issues, and maintain positive vendor relationships Assist in month‑end and year‑end closing activities related to accounts payable Ensure compliance with tax regulations and reporting requirements for vendor payments Process employee expense reports and reimbursements in a timely manner Maintain organized and accurate electronic and physical records of invoices and payment documentation Assist in the preparation of audit requests and provide documentation as needed during financial audits Contribute to process improvements and automation initiatives to enhance efficiency in accounts payable operations Stay informed about changes in accounting standards and industry best practices related to accounts payable Generate reports on accounts payable metrics, aging reports, and payment status for review by the Accounts Payable Manager and senior management Ensure compliance with relevant laws, regulations and internal controls Building relationships with clients and internal departments for smooth operations Perform any additional duties as assigned by management QUALIFICATIONS 18 years of age or older Eligible to work in the United States Ability to work in office, onsite, Monday‑Friday Communicate effectively in English (reading, writing, speaking) Must have a valid state‑issued driver’s license with an acceptable driving record Proven experience working in accounts payable or a similar financial role Excellent attention to detail and accuracy in data entry Ability to prioritize tasks and meet deadlines in a fast‑paced environment 2 Years of Accounts Receivable or Accounts Payable Experience Proficiency in Microsoft Excel and other office applications Strong understanding of accounting principles and practices Bilingual in English/Spanish a plus Effectively communicate with colleagues and clients, both in‑person and through electronic means Pass a background check and drug screen Must be flexible to work extended hours on occasion to support our field operations To perform this job successfully, an individual must be able to perform each essential requirement satisfactorily. The requirements listed above are representative of the work environment, knowledge, skill, and/or ability. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential requirements. PHYSICAL ACTIVITY/WORKING CONDITIONS MAY INCLUDE: Ability to lift up to 25 pounds Position is generally sedentary, sitting for long periods of time Be able to hear and respond to the spoken voice and to audible alarms Tasks may involve repetitive motions of the arms, wrists, hands and/or fingers Specific vision abilities required for this job include: Close vision (clear vision at 20 inches or less); distance vision (clear vision at 20 feet or more); peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point); depth perception (three‑dimensional vision, ability to judge distances and spatial relationships); ability to adjust focus (ability to adjust the eye to bring an object into sharp focus) The pay rate listed on this post is what the company reasonably expects to pay for this position. However, individual compensation may vary based on factors including qualifications, skills, competencies, education, and experience. PrimeFlight Aviation Services, Inc. is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at PrimeFlight Aviation Services, Inc. without regard to race, ethnicity, religion, color, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state/province, and local laws. #J-18808-Ljbffr