Senior Office Specialist - City Clerk

Senior Office Specialist

This position will be open for applications until Friday, July 3, 2026 at 4:30 PM. About the position Under general supervision, performs a variety of specialized clerical and technical duties in an assigned area of office; provides information and assistance to others as required. Serves as the first point of contact for citizens, visitors, and interested parties, representing the agency with professionalism, integrity, and respect. To view the full job description, please visit the following link: Senior Office Specialist (Download PDF reader) New hires generally start between $5,193.00 and $5,723.00 per month. Placement within the position's full wage scale is based on qualifications and professional experience. The full wage scale for this position is between $5,193.00 and $6,626.00 per month. About the department The City Clerk's Office is composed of the City Clerk and deputy City Clerk. The Clerk's Office provides administrative, legislative, and technical support to the Mayor, City Council, City staff, and the community at large. We help make government open and accessible to the Edmonds community by doing our jobs with integrity, respect, and a focus on customer service. About the city The City of Edmonds is a beautiful community on the Puget Sound waterfront with a population of 43,510 (MRSC_2025) and is the gateway to the Olympic peninsula via the state ferry system. Edmonds provides a full range of services, including contracted fire services, police services a municipal court, a community pool, a regional performing arts facility, public works and utilities, a regional wastewater treatment facility, along with community events and services through our Parks, Recreation, and Cultural Services Department. Six department directors report directly to the Mayor and oversee approximately 264 fulltime-equivalent employees.

Examples of Duties

Essential functions and responsibilities:

• Provides primary coverage of City Hall reception including:
• Opening and/or closing City Hall main entry doors according to business hours or as directed.
• Greeting visitors promptly and courteously, ensuring a welcoming and inclusive environment for individuals of diverse backgrounds.
• Providing clear, accurate information regarding City services, programs, policies, and procedures in person or on the telephone.
• Oversees visitor sign in, notifying staff of arrivals, and directing individuals to the appropriate office or department, provides elevator access to appropriate floor.
• Receiving incoming deliveries, notifying staff of arrivals; coordinating outgoing shipments and courier pickups.
• Performs duties and manages tasks efficiently with minimal supervision. Demonstrates initiative in handling responsibilities, prioritizing work, and resolving routine issues.
• Develops, prepares and maintains records, inventories, lists, logs and files related to office activities, customer service and other data specific to the assignment;
• Processes and routes all incoming and outgoing city mail, interdepartmental mail, and packages; monitors the postage machine funds
• Composes, prepares and types a variety of correspondence, memos, reports and other materials and proofreads materials to assure accuracy and completeness.
• Receives, processes and monitors orders, fees, invoices, parking permits, refunds and other materials according to established procedures; communicates with accounting personnel as needed; prepares receipts and deposits as appropriate.
• In conjunction with the State Business License Service, supports the processing of business license applications including new licenses, renewals, delinquencies, and follow up with applicants as needed; supports maintaining the business license database and may provide reports as scheduled/requested.
• Assists Fleet Division by processing vehicle titles for new purchases and surplused vehicles; submits required paperwork to the City Clerk and maintains accurate records.
• Maintains documents/records in accordance with the retention requirements published by the Washington State Archives.
• Coordinates purchase of office supplies, equipment and other expenditures for the City Clerk's office; receives invoices and processes department's accounts payable.
• Performs other related duties as assigned that are within the scope of this position classification.

Minimum Qualifications

Minimum qualifications:

• High School Diploma/GED Certificate and two years of office or administrative support that includes demonstrated experience providing customer-focused service.
• An equivalent combination of education, training and experience which allows the incumbent to successfully perform the essential functions of the position may also be considered.

Required licenses or certifications:

• A criminal background check is required following a verbal offer of employment. Criminal history is not an automatic employment disqualifier. Results are reviewed on a case-by-case basis.

Supplemental Information

Working conditions:

• Environment: Office environment, frequent interruptions

Physical abilities:

• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Reading and understanding a variety of materials
• Operating a computer keyboard or other office equipment.
• Sitting, standing or otherwise remaining in a stationary position for extended periods of time.
• Bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks.
• Lifting/carrying or otherwise moving or transporting up to 40 lbs.

Hazards:

• Possible contentious public interactions.