Legal Receptionist

Owen, Patterson & Owen is seeking a proactive, motivated, and client-focused individual to join our team as a Receptionist. The ideal candidate is someone who genuinely wants to help people, pays close attention to detail, and thrives in a fast-paced environment. We’re looking for someone who can manage multiple priorities with confidence, and who will remain composed and solutions-oriented when faced with challenges. If this sounds like you, we welcome your application. Responsibilities: In this role, you will be responsible for: • Greet clients, attorneys, and visitors in a professional and welcoming manner. • Answering and routing incoming RingCentral calls on a multi-line telephone system, directing calls to the appropriate team member, taking accurate messages when necessary, and ensuring calls are properly saved in Filevine. • Maintaining the conference rooms and reception area to ensure a clean and professional environment. Scanning, photocopying, and faxing documents as needed. • Collecting and routing incoming mail and hand-delivered packages. • Running various office errands, including trips to the post office, FedEx, and various stores. Preparing and sending outgoing correspondence, including birthday cards, contact cards, thank-you cards, client journals, and attorney demand letters. • Maintaining organized records and spreadsheets, including tracking storage file requests and gift card/lotto ticket lists. • Labeling and entering all incoming mail, faxes, emails, and client photographs into Filevine. • Contacting clinics, hospitals, and lienholders to obtain balance confirmations, including through ChartSwap. • Entering settlement checks, MedPay checks, and referral fee checks into Filevine. • Preparing Referral Fee Agreements and distributing them to attorneys and clients via Vinesign. • Assisting Spanish-speaking clients by facilitating communication and, when needed, reviewing questionnaires with them. Qualifications: Required: • Excellent written and verbal communication skills. • Proficiency with Microsoft Office, including Word, Outlook, and Teams. • Ability and openness to learning new technology and software. • Prior experience working in the legal field. • Prior experience working as a receptionist. • Experience with Filevine case management software. • Bilingual in English and Spanish. Preferred: • Experience working at a personal injury law firm. • Experience working as part of a fast-paced team. OPO is proud to offer a competitive compensation and benefits package, including: • Starting Pay: $21–$23/hour, depending on experience • Health Insurance • Dental Insurance • Vision Insurance • Life Insurance • Disability Insurance • Paid Time Off • Paid Holidays • Possibility of Bonus Pay • Free Parking To apply, please submit your resume and cover letter to View email address on click.appcast.io Compensation: $21 - $23 hourly

• In this role, you will be responsible for: • Greet clients, attorneys, and visitors in a professional and welcoming manner. • Answering and routing incoming RingCentral calls on a multi-line telephone system, directing calls to the appropriate team member, taking accurate messages when necessary, and ensuring calls are properly saved in Filevine. • Maintaining the conference rooms and reception area to ensure a clean and professional environment. Scanning, photocopying, and faxing documents as needed. • Collecting and routing incoming mail and hand-delivered packages. • Running various office errands, including trips to the post office, FedEx, and various stores. Preparing and sending outgoing correspondence, including birthday cards, contact cards, thank-you cards, client journals, and attorney demand letters. • Maintaining organized records and spreadsheets, including tracking storage file requests and gift card/lotto ticket lists. • Labeling and entering all incoming mail, faxes, emails, and client photographs into Filevine. • Contacting clinics, hospitals, and lienholders to obtain balance confirmations, including through ChartSwap. • Entering settlement checks, MedPay checks, and referral fee checks into Filevine. • Preparing Referral Fee Agreements and distributing them to attorneys and clients via Vinesign. • Assisting Spanish-speaking clients by facilitating communication and, when needed, reviewing questionnaires with them.