Administrative Coordinator

Job Description

Job Description

About This Role

We are seeking a reliable, organized, and experienced Administrative Coordinator to oversee the administrative operations of our childcare center. This individual will be responsible for managing front office activities, supporting compliance and licensing tasks, handling parent communication, and coordinating enrollment and staff documentation.

1. Help maintain compliance with childcare licensing requirements and center policies.
2. Keep staff and children’s files organized, complete, and up to date.
3. Monitor attendance, classroom ratios, and subsidy authorizations.
4. Communicate with parents regarding questions, concerns, and center updates.
5. Handle enrollment inquiries, tours, follow-up with prospective families, and enrollment paperwork.
6. Maintain regular social-media posting based on established weekly themes.
7. Verify photo/video permissions and organize marketing materials in the shared drive.
8. Assist with staff scheduling and classroom coverage.
9. Keep records accurate, organized, and inspection-ready.

High School Diploma or GED required; Associate’s or Bachelor’s degree preferred

2+ years of Childcare administrative experience (childcare setting)

Knowledge of Virginia childcare licensing preferred.

Strong social-media skills and experience creating engaging content.

Comfortable using platforms such as Instagram, Facebook, TikTok, and Google Business.

Strong communication and organizational skills.

Dependable, proactive, creative, and detail-oriented.

Comfortable communicating with parents, staff, and prospective families.

Bilingual (Spanish)

• Paid holidays, professional development opportunities