Administration Support

Job Description

Job Description

JOB DESCRIPTION

Job Title : Administrative Support  

Position Summary : Under the direction of the Administration Coordinator and in collaboration with the Administrative Support Team, this role is responsible for providing hospitality, supporting staff and members with administrative needs, and utilizing the database for clear record keeping and processes. 

Department : Resources

Reports to : Administration Supervisor

Supervises : N/A

Status : Part-time

FLSA : Non-Exempt

Hours Worked Per Week : 20-28

Essential Functions : 

Receptionist/Hospitality: (approx. 50%)

• Be responsible for the schedule of events of a shift; attending to proper opening or closing procedures and assist with building questions, equipment use, and future scheduling needs. Always be aware of who is in the building and for what purpose. 
• Serve as the initial contact for visitors, guests, and members, and help them get connected. This position also serves as the hub of communication during weather or medical emergencies. 
• Support Word for Women ministry day of events: preparation of Fellowship Hall, coffee and condiments, supplies to welcome table, collect and count money afterwards.
• Support preparations for evening care ministry meetings by connecting with leaders and getting them necessary equipment. 
• Support building cleanliness and ensure building guidelines are followed. Follow guidelines for money collection.

Administrative: (approx. 50%)

• Use the church calendar, database systems, and Microsoft Business Suite to aid staff and guests. Support scheduling events in the calendar and ministry projects as needed. 
• Perform data entry tasks for ministry groups registration and maintain current and accurate information for the database. 
• Assure that monitors contain daily schedule of events and room assignments are current across the building.
• Maintain and organize internal systems that track sacramental and pastoral acts (e.g. baptisms, weddings, funerals, bereavement, etc.). 

Disclaimer:

This job description reflects management’s assignment of essential functions; and nothing in this herein restricts management’s rights to assign or reassign duties and responsibilities to this job at any time. 

Core Competencies: 

• Collaborates-  Building partnerships and working collaboratively with others to meet shared objectives.
• Communicates effectively -  Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Member/Guest focus-  Building strong member/guest relationships and delivering member/guest-centric solutions.
• Interpersonal savvy-  Relating openly and comfortably with diverse groups of people.
• Situational adaptability-  Adapting approach and demeanor in real time to match the shifting demands of different situations.

Education/Qualifications : 

• High School graduate or Equivalent

Experience/Knowledge :

• Working knowledge of the Microsoft Office Suite is required. 
• CPR and First Training recommended. 

Physical Demands: X appropriate category to function in the job

  X Sedentary work - Exerting up to 10 pounds of force occasionally, and/or a negligible 

amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects,

including the human body. Sedentary work involves sitting most of the time. Jobs are 

sedentary if walking and standing are required only occasionally, and all other sedentary

criteria are met.

Light work - Exerting up to 20 pounds of force frequently, and/or a negligible amount of

force constantly to move objects. If the use of arm and/or leg control requires exertion of 

forces greater than that of sedentary work and if the worker sits most of the time, the job

is considered light work.

  Medium work - Exerting up to 50 pounds of force occasionally, and/or up to 20 

pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Heavy work - Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds

of force frequently, and/or up to 20 pounds of force constantly to move objects.

Environmental/Working Conditions : 

• Office environment and shared desk with other Administrative Support staff

Equipment Used :

• Computer
• General office equipment (copiers, folding machine, postage machine)