Financial Specialist

OPS Financial Specialist - 37936023This position involves reviewing financial assistance disbursement/repayment requests. This includes reviewing requests for mathematical accuracy, proper documentation of costs, compliance with program regulations and agreements, preparing disbursement/payment authorization forms; and maintaining disbursement spreadsheets for individual projects. Uses spreadsheet software and database to complete disbursements. Prepares and compiles correspondence and memoranda and maintains files in OCULUS. Stays abreast of changes in policies and procedures. The incumbent will be required to work 40-hour work weeks, Monday through Friday, and be present for work between the core hours of 9AM – 3PM on site at your workstation. In carrying out the duties of this position, the incumbent is expected at all times to be aware of and abide by the Department's Standards of Conduct, as well as any and all departmental and/or work unit rules, directives, policies, procedures, and/or general orders applicable to performing the duties of this position. Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory. This position assists in interacting with financial advisors, bond counsels and government administrators; evaluating debt obligations, credit worthiness and interlocal agreements of applicants; assuring compliance with state and federal laws and regulations; determining allowable project costs; preparing amortization schedules; evaluating financial assistance application and agreement documents; and reviewing revisions of standard form documents. Recommends operation policies and assists in the establishment of procedures, as required, to implement negotiation of technical private and governmental financial assistance agreements and amendments. Provides daily consultation and assistance to management and staff in the management and operation of the production of financial assistance agreements and amendments. Shares knowledge with staff on best practices. This position prepares and maintains accurate reports and records describing activities in the assigned area of responsibility including correspondence and memoranda; provides policy and program administration recommendations; prepares documentation for official project files; counsels local government representatives and their consultants and advises them on program rules and policies; keeps abreast of changes in various assistance programs. Performs other duties as assigned.Required Knowledge, Skills, and Abilities: Knowledge of: methods of compiling, organizing and analyzing data problem solving and research techniques administrative principles and practices grant funding processes Skill in: Microsoft Office applications, particularly Word and Excel. Ability to: compile, organize and analyze data utilize problem-solving techniques plan, organize, prioritize, coordinate and carry out work assignments communicate effectively verbally and in writing establish and maintain effective working relationships with others analyze programs and proposed projects prepare reports and recordsMinimum Qualifications: Valid driver's license. At least 4 years of verifiable related experience. Post-secondary education from an accredited college or university may be used as an alternative for the required four years of experience on a year-for-year basis. A credential evaluation report from an approved agency must be submitted along with all foreign degrees. Applicable Job-Specific License or Certifications : Obtain and maintain a valid and active Florida Certified Contract Manager certification within 1 year of hire.Our Organization and Mission: The Florida Department of Environmental Protection (DEP) is the state's lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida's position as a world leader in protecting natural resources while growing the state's economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.Where You Will Work: Division of Water Restoration Assistance Douglas Building 3900 Commonwealth Boulevard Tallahassee, FL 32399Tallahassee, Florida's Capital City, lined with rolling hills, oak trees, and canopied roads combine old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida's Big Bend. Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's benefits package for eligible OPS employees includes: Participation in state group insurance (must meet eligibility requirements*). For more details consult with People First at View phone number on click.appcast.io or go to: Participation in the Florida Deferred Compensation Plan (457b). For additional details and online enrollment visit MyFloridaDeferredComp.com State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). (For more information, please click Corebridge Financial ) ; Flexible Spending Accounts; For a more benefits information, visit *Seasonal and part-time OPS employees (less than 30 hours average per week) refer to the links above for detailed eligibility requirements.Special Notes: DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses: View email address on click.appcast.io View email address on click.appcast.io An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at View phone number on click.appcast.io. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.