Legal Assistant

Job Description

Job Description

LEGAL ASSISTANT RESPONSIBILITIES

1) Answer Phone Calls to Office.

2) Communicate with clients, opposing counsel, court personnel, and other parties.

3) Manage Calendars for attorneys to include meetings, depositions, phone calls for attorneys, and court appearances.

4) Scan in all incoming and outgoing mail to Practice Master and then place mail on responsible attorney’s desk.

5) Draft correspondence to Clients, Opposing Party, Opposing Counsel, and to the Courts and save to Practice Master.

6) Send copies of all incoming correspondence, discovery, pleadings, etc. on each client file to the client unless the responsible attorney communicates otherwise.

7) Send copies of all outgoing correspondence, pleadings, discovery, etc. for each client to the client.

8) Confirm all hearings, conferences, court appearances in writing to court, counsel and client by written letter.

9) Draft and Prepare Subpoena Duces Tecums, Witness Subpoenas, and initial draft of attachments to Subpoenas.

10) Prepare and format initial draft of Pleadings to include, but not be limited to Complaint for Divorce, Final Decree of Divorce, Notices, Orders, Notice of Hearings, Motions, Petitions, and all other required court forms (Civil Cover Sheets, VS-4, Confidential Addendum, etc.), and save to Practice Master.

11) Proofread and edit documents for grammar, spelling, and accuracy.

12) Organize and maintain all paper legal files, documents, and correspondence. Insure that Practice Master electronic files are complete with both word and pdf versions of work prepared for each client.

13) Coordinate with discovery paralegal to include: Send paralegal copies of all incoming discovery requests (SDTs, interrogatories, requests for admission, etc.) from opposing counsel as well as to client and calendar when response is due on calendars. Assist paralegal with printing and saving responses. Prepare cover letter as needed for discovery responses prepared by paralegal in conjunction with attorney. Print and save all incoming discovery responses from opposing counsel and insure that both client and paralegal also have copies of all incoming discovery responses.

14) Notarize documents when needed.

15) Fill in for office manager with accepting and processing payments from clients.

16) Provide coverage for office on occasions when office manager is out of the office for normal office hours (i.e. 8:30 a.m. to 5:00 p.m. or 1:00 p.m. on Fridays.

17) Bill client files for all billable time and review to insure that entries are accurate.

18) Other duties as assigned by the attorneys.