Secretary

Job Title

Provides administrative support to Civil/Warrants/CRT division of the Sheriff's office; processes warrants, subpoenas, and civil process; sends teletypes to other law enforcement agencies; enters and removes warrant information from the TCIC/NCIC and local computer systems; prepares Grand Jury summonses; runs regular reports of warrants, subpoenas, and civil process; reconciles bank statements; assists with various aspects of prisoner pick-ups; and performs various clerical duties, including preparing correspondence, answering telephones, distributing mail, and ordering office supplies. Must develop and run CRT reports and CRT officer reports.

Essential Duties and Responsibilities

• Processes warrants, subpoenas and civil process, including dating, entering on the office computer, entering into the TCIC/NCIC system, creating files, and distribute civil process.
• Sends teletypes to appropriate law enforcement agencies to attempt to locate suspects.
• Prepares miscellaneous paper work for extraditions, including sending to the Governor's office for preparation of a Governor's Warrant.
• Clears warrants, civil process, and CRT reports from the system once they have been executed, and files paperwork
• Prepares Grand Jury Summonses, including typing, obtaining Sheriff's signature, mailing, keeping track of the dates received by the prospective jurors, and returning list of potential jurors to the District Clerk's office.
• Keeps ledger of all purchase orders written by Civil/Warrants/CRT section, and makes copies of all original invoices.
• Runs weekly list of warrants, civil process, and CRT reports.
• Receives travel expense vouchers from deputies picking up prisoners out of town, and types prisoner transport letters for the District Attorney's office and District Judges.
• Receives payments for prisoner pick-ups, and turns in to Treasurer's office as a re-arrest fee.
• Prepares monthly report of warrants, civil process, CRT hearings and reports.
• Receives validations from TCIC/NCIC for un-apprehended warrant subjects, and reenters information.
• Receives statements and matches appropriate tickets with the bill; turns in statements and tickets to Administrative Secretary - Sheriff.
• Keeps monthly ledger of prisoners picked up by Sheriff's office and all civil process served.
• Answers telephones, including taking messages, providing information, and transferring calls.
• Maintains and updates filing system.
• Sorts and distributes mail.
• Processes fugitive paper work, including assigning to a Deputy or Sergeant, and contacting a District Judge to schedule a fugitive hearing.
• Reconciles bank statements.
• Receives and enters into the computer all paper work on sales, including receiving and depositing monies from sales, and disbursing monies.
• Receives and enters civil process, CRT repots, subpoenas, and enters into computer. Distributes to assigned deputies and returns appropriate papers to the proper courts and clerks.
• Orders office supplies as needed.
• Regular and timely attendance is required
• Must possess the physical and/or mental abilities required to perform the essential functions of the job.
• Shall abide by all Midland County Polices and City, County Ordinances, State and Federal Laws.
• Performs any assignment issued by chain of command and/or Sheriff

Qualifications, Education, and/or Experience

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. High school graduation or its equivalent, plus at least one year of experience; or any equivalent combination of education and experience, which provides the required knowledge, skills, and abilities. Certification with the Texas Law Enforcement Telecommunications Service (TLETS).

Knowledge, Skills and/or Ability

Standard office practices and procedures; and basic bookkeeping practices and procedures. Operate computers, including word processing software; read instructions. letters, and memos; write reports, letters, memos, and telephone messages; balance accounts; operate office equipment, such as two-way radio, copy machine, and facsimile machine; communicate effectively, both in person and over the phone; and maintain effective working relationships with co-workers and personnel of other law enforcement agencies