HR Specialist

Job Title: HR Specialist & Administrator Reports To: HR Director FLSA Status: Non-Exempt (Hourly) Pay Range: $22 - $30/hour Position Summary We are seeking a bilingual HR Specialist to support day-to-day Human Resources operations across multiple restaurant locations. This role is primarily focused on administrative coordination, employee support, and HR process execution in a fast-paced, multi-location environment. The HR Specialist serves as a key point of contact for employees and managers. This role plays a critical part in ensuring HR processes are executed accurately, consistently, and in compliance with company policies and applicable laws. Key Responsibilities HR Administration & Compliance Maintain accurate, complete, and confidential employee records in HR systems and personnel files. Support day-to-day HR operations including onboarding, offboarding, payroll support, and benefits administration. Assist with maintaining compliance with federal, state, and local employment laws by tracking documentation, deadlines, and required notices. Prepare and organize HR documentation including performance records, disciplinary documentation, and employment changes. Support internal audits and ensure consistency in HR practices across locations. Recruiting, Hiring & Onboarding Coordinate job postings, applicant tracking, and candidate communications. Schedule interviews and support hiring managers throughout the recruitment process. Assist with onboarding, including new hire paperwork, system setup, and orientation coordination. Ensure new hires receive clear, accurate information regarding policies, pay, and expectations. Employee Support & Communication Serve as a professional and approachable point of contact for employees and managers. Respond to routine HR questions and requests; elevate more complex issues to the HR Director. Provide bilingual (English/Spanish) support, including translation of HR materials and interpretation during meetings as needed. Help ensure HR policies and communications are clearly understood across all locations. Training & Documentation Support Coordinate training schedules, materials, and tracking as needed. Maintain records of required training, certifications, and compliance-related documentation. Assist with performance review tracking and documentation processes. Support the preparation and distribution of HR communications and training materials. Employee Experience & Operational Support Assist with employee engagement initiatives, communications, and retention efforts. Support workplace safety documentation, workers’ compensation tracking, and incident reporting. Conduct exit interviews and compile feedback as requested. Provide general administrative support to the HR team, including meeting coordination, meeting recaps, and project support. Required Skills & Qualifications 1 - 3 years of experience in an HR or administrative role Bilingual in English and Spanish (written and verbal) Strong organizational skills and attention to detail Ability to manage multiple tasks and meet deadlines in a fast-paced environment Strong interpersonal and communication skills Ability to handle sensitive and confidential information with professionalism Proficiency in Microsoft Office or Google Workspace Preferred Qualifications Experience in hospitality, retail, or multi-location environments Experience with HRIS, payroll systems, or scheduling platforms Physical Requirements Ability to sit, stand, and move between restaurant locations for extended periods Ability to work on a computer for prolonged periods, including typing and data entry Occasional lifting of up to 25-30 pounds (files, supplies, materials) Ability to travel between locations as needed Work Environment This role operates in a hybrid environment, with time split between on-site restaurant support and remote work. Regular on-site presence is expected to ensure accessibility to employees and operational teams in Minneapolis. #J-18808-Ljbffr