HR Data Analyst

HR Analyst (HRIS Data Migration & Document Management)Position SummaryThe HR Analyst will support the successful implementation of UKG by assisting with historical employee data migration, document uploads, data validation, and HR record management. This role will work closely with the People Operations team to ensure employee records are complete, accurate, and compliant within UKG.
This is a detail-oriented role requiring strong data management skills, confidentiality, and the ability to work independently in a fast-paced implementation environment.Key ResponsibilitiesHistorical Data Migration

• Upload and maintain historical employee records in UKG.
• Review employee data for completeness, accuracy, and consistency.
• Assist with data cleansing activities prior to migration.
• Validate imported employee data against source systems (BambooHR, ADP, Paycom, etc.).
• Support testing and audit activities during data conversion cycles.

Document Management

• Upload employee documents into UKG personnel files.
• Organize documents according to established naming conventions and retention guidelines.
• Perform quality assurance reviews to ensure documents are correctly assigned and accessible.
• Maintain confidentiality of sensitive employee information.

Data Integrity & Reporting

• Conduct regular audits of employee records and document repositories.
• Identify and resolve data discrepancies.
• Track migration progress and maintain status reports.
• Support HRIS and People Operations teams with ad hoc reporting requests.

Project Support

• Assist with HR system implementation activities and cutover preparation.
• Document standard operating procedures and data management processes.
• Participate in user acceptance testing (UAT) and issue resolution activities.
• Collaborate with HR, Payroll, Benefits, and IT stakeholders as needed.

QualificationsRequired

• 1-3 years of experience in HR, HRIS, People Operations, or data administration.
• Strong proficiency in Microsoft Excel, including data validation and reconciliation.
• Exceptional attention to detail and organizational skills.
• Ability to handle confidential employee information with discretion.
• Strong written and verbal communication skills.

Preferred

• Experience with UKG Ready, UKG Pro, BambooHR, ADP, Paycom, or other HRIS platforms.
• Experience supporting HRIS implementations or data migration projects.
• Familiarity with employee records management and document retention practices.

Success Measures

• Historical employee records uploaded accurately and on schedule.
• Employee documents correctly organized and assigned within UKG.
• Data integrity issues identified and resolved proactively.
• Project milestones supported with minimal rework and high accuracy.
• Positive collaboration with HR, Payroll, and implementation teams.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.