HR, Payroll & AP Administrator

Overview Texas family-owned. Industry strong. Growth-driven. We support commercial real estate, flex space, civil construction, and transportation. We’re scaling across multiple locations and we need an experienced HR, Payroll & AP Administrator to keep our people operations and back-office administration accurate, compliant, and organized. This is a hands-on role with direct access to ownership and leadership. You will run core processes end-to-end, tighten systems, and keep execution clean. HR and Recruiting Run full-cycle recruiting: job posts, candidate screening, interview coordination, hiring support. Lead onboarding and offboarding across locations (paperwork, systems setup, orientation support). Support benefits administration: enrollments, changes, employee questions, vendor coordination. Support performance and employee relations: documentation, coaching support, issue intake, investigations support, fair outcomes. Maintain HR records (digital and physical), handbook updates, policies, and required notices. Keep HR data accurate for payroll and reporting (status changes, pay changes, PTO tracking). Payroll Administration (coordinate and audit) Prepare payroll changes: new hires, terminations, pay adjustments, deductions, reimbursements, PTO balances. Verify timecards and resolve discrepancies before processing. Audit payroll reports and maintain organized support documentation for compliance and internal review. Maintain payroll and HR files for retention and audit readiness. Accounts Payable Administration AP: Process vendor invoices, recruiting invoices, verify coding and approvals, maintain vendor records, support scheduled check/ACH runs, resolve invoice discrepancies. Maintain clean customer and vendor files and support basic reconciliations and reporting. Requirements Bilingual English/Spanish 3-5+ years experience covering HR administration plus payroll coordination and AP administration. Experience supporting hourly and salaried employees in operations-heavy environments (construction, transportation, logistics, industrial, multi-site). High discretion and documentation discipline. Comfortable handling employee relations and sensitive conversations with professionalism. Confident with common tools (email, spreadsheets, payroll system, accounting software/QB). Strong plus Family-owned or privately held company experience. Experience improving processes, not just maintaining them. QuickBooks or similar accounting systems experience. Schedule and environment Monday-Friday, 8:00 AM-4:30 PM (Part-time considered). Occasional after-hours support for urgent employee or operational issues. Some local travel between terminals/locations. Compensation and benefits Competitive pay based on experience and capability (19-24hr) TBD. Health insurance after 90 days. Dental and vision 100% company-paid after 90 days. 13+ days PTO + paid holidays. Vehicle preventive maintenance services, parts discounts. Community engagement: annual tithing-match sponsorship. #J-18808-Ljbffr CalTex Cashflow