Administrative Coordinator

Administrative Coordinator, Student AffairsProvides overall administrative support to the School Dean/Associate Dean, faculty, staff and students. Works collaboratively with colleagues to achieve goals of the department, school, division and college.Researches, collects, and compiles data for reporting and information purposesCoordinates routine office proceduresAssists in developing and submitting year departmental budgetsReview/reconciliation of monthly departmental expenses, budget matters and procurement card transactions; Generates monthly budget reportsOrders supplies, equipment, and prepares purchase requisitionsAssists in the development of improved methods and procedures for unit support staff operationsProvide exemplary customer service with a professional and engaging demeanor, in a high-volume environmentPositively responds to students' inquiries in a timely mannerAnswers phones and screens incoming calls and mail; responds independently to inquiries, drafts responses for leadership review or refers as appropriateDevelops strong working relationships with key departments and employees across the College and communitySchedules departmental meetings, prepares meeting materials, takes and disseminates minutesPrepares and maintains confidential correspondence and documentsManages supervisor's calendar and schedules internal and external meetingsArranges travel plans and itineraries, compile documents for travel-related meetings and monitor travel budget linesFacilitates division projects/programs, such as retention efforts, office hours and other projects which address student successCollaborates with other Administrative Coordinators as neededAttends administrative meetings as requiredEstablishes and maintains general office files and recordsEngages in ongoing professional development to remain abreast of quality service best practices, trends, methods and principlesPerforms other related duties as assignedRequired QualificationsAssociate's degreeSignificant related experience may substitute for educationMinimum for three years' experience providing administrative supportKnowledge, Skills and AbilitiesExtensive knowledge of the daily operations of an executive officePossess strong organizational and time-management skillsHave excellent interpersonal, oral, and written communication skillsAbility to foster a team environment and work collaborativelyAbility to research and analyze issues and develop solutionsProduce accurate work product and have a high attention to detailAbility to manage multiple projects simultaneously in a deadline-driven environmentPossess working knowledge of administrative support concepts, practices and procedures with the ability to use in varied situationsDemonstrated basic project management skillsDemonstrated proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and TeamsAbility to confidentially and discreetly handle subject matters requiring privacy and sensitivityAbility to develop and maintain relationships with key contacts to enhance work flow and qualitySensitivity to respond appropriately to the needs of the communityCompetenciesService FocusCommunicationsQuality of WorkCollaborationAdaptabilityTime UtilizationContinuous ImprovementTarget Starting Salary Range: $45,000 to $50,000 The final offer for the successful candidate is targeted to fall within this range but will be based upon an assessment of internal equity, the unit's available budget, and the candidate's qualifications in relation to the minimum and/or preferred job requirement(s).