Executive Assistant

Job Description

The Executive Premium Office Suites is seeking an organized, personable, and resourceful individual to help manage daily office operations and provide administrative support to the owner. This position offers variety including direct involvement in a growing business and opportunities to contribute to customer service, sales and marketing. 

Our newly renovated building provides upscale, fully furnished private offices, virtual mailbox services and conference room rentals to local businesses and professionals. 

Responsibilities

• Welcome tenants, clients, and visitors, creating a friendly and professional experience.
• Answer phone calls and emails, respond to inquiries and follow up with prospective customers. 
• Provide administrative support, including scheduling, correspondance, document preparation and maintaining organized records. 
• Give office tours and assist with office leasing, virtual mailbox signups and conference room reservations. 
• Coordinate mail handeling and support virtual mailbox customers. 
• Help maintain an attractive, organized reception area, conference room, and shared spaces. 
• Assist with social media posts, promotional materials, and other marketing activities. 
• Coordinate with tenants, vendors, and service providers. 
• Support the owner with real estate projects and other business tasks as needed. 
• Identify opportunities to improve processes and take initiative to resolve everyday issues. 

What we're looking for

• Strong organizational skills, attention to detail, and follow through. 
• A problem solver.
• A friendly, professional manner and clear written and verbal communication. 
• Comfort using computers, email, calendars and common office software. 
• The ability to learn new systems quickly, solve problems and work independently. 
• Dependability, sound judgement, and discretion with confidential information. 
• A willingness to take on varied responsibilities and contribute ideas. 

Experience as an executive assistant, administrative assistant, office coordinator, or incustomer service or sales is helpful. Marketing, social media, Canva, and real estate experience are a plus but not required. A college degree is not required, and we are willing to train the right person. 

Schedule, Compensation, and Benefits

This is an on-site position with approximately 35-40 hours per week during weekday business hours. Compensation will depend on experience and qualifications. A stipend to help with health insurance and other benefits can be discussed and may be offered as part of the compensation package. 

Growth and Advancement 

For someone who demonstrates initiative, sound judgement and strong performance, there is potential to advance into an operations oversight role. Responsibilities may grow to include overseeing daily operations, coordinating staff and vendors, improving business processes, and taking a larger role in sales, marketing, and company growth. Advancement will depend on performance and the needs of the business. 

How to Apply

Please submit your resume and a brief introduction explaining your interest in the position and the experience or strengths you would bring to our team. Please use the link at the top of this page. 

Job Requirements