Senior Administrative Analyst

OPEN & PROMOTIONAL JOB OPPORTUNITY*** Senior Administrative Analyst Job Characteristics The City of Concord is currently seeking to fill one Senior Administrative Analyst vacancy in the City Manager’s Office. The Senior Administrative Analyst will perform generalist duties in support of functions which include community relations, economic development, and the Concord Naval Weapons Station. What You Will Be Doing Assisting the City Manager and Assistant City Manager with developing, preparing, and analyzing budget and staffing reports; supporting annual budget development and ongoing budget monitoring. Creating, analyzing, and presenting a wide range of reports related to all aspects of City operations, including financial, staffing, operational, and programmatic data. Participating in confidential discussions and maintaining strict confidentiality regarding sensitive organizational, personnel, and policy matters. Supporting the City Manager’s Office functions including community relations, economic development, Concord Naval Weapons Station, and other administrative and departmental responsibilities. Working directly with the public by responding to inquiries, assisting with concerns, and addressing complaints with professionalism and high-level customer service. Responding to questions and requests that come through the City Manager’s Office on behalf of the City Council, including preparing supporting materials, conducting research, and providing follow-up information. Assisting with preparation for study sessions, workshops, and strategic discussions; helping establish goals and priorities and providing analysis, tracking, and follow-up on those goals. Overseeing and administering leases and licenses, including ensuring agreements are kept current, updated, created as needed, and that payments are collected and processed appropriately; collecting and managing associated insurance documents. Preparing City Council meeting staff reports and may present items to the City Council and other boards or committees. Answering phones, drafting correspondence, and managing email communications on behalf of the City Manager’s Office. Working on-site in the office; may be required to work evenings and weekends as needed to support meetings, events, or time-sensitive projects. We Are Looking For Someone Who Has a strong background in budget preparation, analysis, and expenditure tracking. Possesses experience with contract and lease management. Has experience preparing clear and comprehensive reports, including staff reports for the City Council and other governing bodies. Demonstrates strong analytical skills and the ability to develop and present complex data-driven reports. Has high-level customer service experience and can work effectively with the public, City Council, community groups, and internal staff. Is a highly motivated self-starter who can manage multiple projects and priorities in a fast-paced environment. Has excellent verbal and written communication skills and a strong attention to detail. Understands and maintains confidentiality in all aspects of work. Embodies and promotes the City’s Mission, Vision, and Values. Is willing and able to work on-site, including occasional evenings and weekends, to meet operational needs. What We Offer The City of Concord offers the opportunity to take part in a collaborative and exciting work experience, where you can grow in your career while working alongside the community to make Concord a city of the highest quality. The City is an employer that invests in its employees’ professional and personal development, values work-life balance, is dedicated to employee wellness and provides numerous benefit and retirement options, to include the following: Participation in CalPERS pension, tiered based on date of hire A variety of health care plans or a cash-in-lieu benefit of $200 if waiving coverage City-paid dental insurance; employee-paid vision insurance Vacation accruals starting at 15 days per year, 12 days of sick leave per year, 11 paid holidays per year, plus 80 hours of administrative leave per year Generous tuition reimbursement program 401(k) and 457 deferred compensation plans, including an employer paid contribution of 3% plus $2000 annually Flexible spending accounts (FSAs) for healthcare, dependent care and commuting costs Life insurance in the amount of twice the annual salary (up to $400,000 max) and disability insurance A wellness program that offers annual health expos, health and nutrition education, as well as a variety of mental health resources Salary is negotiable within the advertised range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found at The Community Nestled in the foothills of Mt. Diablo, Concord is a major East Bay community located 29 miles east of San Francisco and 58miles north of San Jose. With a population of almost 130,000 residents occupying an area of 31 square miles, Concord is the largest city in Contra Costa County. The City’s central location offers easy access to the entire Bay Area including Oakland, San Francisco, and the Silicon Valley. Concord has much to offer; its local lifestyle reflects a careful blending of the City’s early California heritage, along with modern planned development. It is a harmonious community of quiet neighborhoods, an excellent park system, convenient shopping centers, large preserves of open space, a state-of-the-art hospital, and a wide variety of restaurants. Additionally, diverse public and private educational opportunities for students of all ages are available in Concord. Concord residents enjoy a Mediterranean climate with warm, dry summers and mild winters. The ideal weather and natural beauty of Concord make the area ideal for visitors and locals seeking active outdoor activities. In Concord, where "Families Come First", one is never far from a park or an open green space for active play or just relaxing. Todos Santos Plaza, the heart of downtown Concord, features a year-round Farmer’s Market, several seasonal and community celebrations, as well as serving as a wonderful outdoor space for all to enjoy. Conviction History If you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with the City of Concord. Examples of duties include, but are not limited to Performs responsible administrative support to the assigned department, serving as a liaison on administrative matters between the department and other City departments, committees, and citizen groups. Conducts complex research projects, gathers and analyzes data, writes reports, and makes recommendations on a variety of departmental subjects. As assigned, reviews established procedures, systems and standards, and makes recommendations on problems of organization, staffing, and related management activities. Reviews memoranda, reports and similar material for the purpose of summarizing and making recommendations concerning them. May assist departmental head in determining priorities, methods, standards, and sequences of work necessary to achieve objectives. Analyzes and develops process, procedures, and forms in work simplification, computer application, and methods of improvement. Coordinates and assembles a variety of information and statistical data for inclusion in reports. Acts as staff to assigned committees by preparing meeting agendas, reports, monitoring programs, and presenting proposals and recommendations. Attends departmental staff meetings and provides staff assistance by conducting research and writing reports for meetings. Provides information to staff and the public related to assigned activities; prepares press releases and makes presentations at public meetings. Provides supervision and training to employees in the work unit. May assist in the preparation and administration of the budget. Answers correspondence and prepares financial and statistical information as assigned. Knowledge and Abilities Thorough knowledge or principles, methods, and trends of public and business administration, including organization, fiscal management, and research methodology. Ability to perform varied and responsible assignments involving the use of initiative and independent judgment under minimum supervision; to provide supervision and coordinate the work of other professionals; to effectively collect and analyze complex and sensitive information, and to draw valid conclusions; to understand, interpret and apply appropriate rules, regulations and procedures; to summarize facts and recommendations accurately; to prepare clear and concise written reports; to make effective public presentations; to understand and carry out oral and written instructions; and to establish and maintain cooperative relationships with those contracted in the course of work. Education Possession of a Bachelor's degree in public or business administration or related field. Experience Four (4) to six (6) years of professional experience, at least three (3) of which are in a public agency. Other A valid California Driver's License and a satisfactory driving record are conditions of initial and continued employment. EEO/ADA The City of Concord is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. If you have a disability and require accommodations in the testing process, please contact Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io prior to the final filing date. Benefits Dental & Vision Insurance Employee Assistance Program Health Insurance Holidays Life Insurance Pre-tax Savings Benefits Retiree Medical (3 levels based on date of hire) Retirement Program Short-term Disability* and Long-term Disability Social Security/Medicare Vacation & Sick Leave *Not available for sworn personnel. #J-18808-Ljbffr