Grants and Performance Manager

Job Description

Job Description

Overview

“We will go wherever we are needed and do whatever comes to hand.”

-  Ballington & Maud Booth, Founders

Volunteers of America (VOA) is a faith-based, nationwide nonprofit organization dedicated to helping those in need rebuild their lives and reach their full potential. The VOA network includes more than 16,000 full-time professionals empowering 1.5 million people annually through our 29 affiliates in 46 states. We provide hundreds of service programs, including those for seniors and people with disabilities, those experiencing homelessness, and those recovering from addiction. VOA is one of the nation’s most comprehensive human services charities, offering programs for communities, individuals and families. 

VOA is seeking a Grants and Performance Manager to support the financial oversight, data management, performance reporting and programmatic compliance requirements of the RESTART grant. This position will work closely with subgrantees to ensure that financial and programmatic information is accurate, complete, timely and compliant with federal requirements.

The selected candidate will conduct detailed reviews of subgrantee financial reports and reimbursement requests, apply federal cost principles and grant requirements to identify and resolve issues, monitor data quality and timeliness in GPMS and conduct programmatic documentation and file reviews. The position will also support performance reporting and serve as a key point of contact for subgrantees regarding data reporting and GPMS-related questions.

  This position is full-time (40 hours per week) and extends the

opportunity for both On-Site and  Hybrid Work Schedules

This position is grant funded and scheduled for continuation through December 31, 2029

Primary Responsibilities : 

Financial Review and Grant Compliance (50%)

• Conduct detailed monthly reviews of financial reports, reimbursement requests, and supporting documentation submitted by RESTART subgrantees
• Review expenditures against approved budgets, grant requirements, and applicable federal regulations
• Apply 2 CFR Part 200 (Uniform Guidance) and federal cost principles when evaluating the allowability, allocability, reasonableness, and documentation of costs
• Identify questionable, unsupported, or potentially unallowable costs and prepare written findings and recommendations for review and approval
• Track resolution of financial findings and work with subgrantees to obtain clarification, additional documentation, or corrective action as appropriate
• Monitor subgrantee spending and identify budget variances, trends, and potential compliance concerns
• Support quarterly financial reporting and other grant financial reporting requirements
• Support audit readiness by maintaining organized documentation and records of financial reviews and findings
• Support budget and cost analysis, including cost-per-participant analysis and review of spending against program requirements
• Monitor applicable grant spending restrictions, including supportive services and incentive limits

Data Management and Performance Reporting (20%)

• Monitor subgrantee data entry in GPMS to ensure information is complete, accurate, and entered within required timeframes
• Conduct regular data quality reviews and identify discrepancies, missing information, or inconsistencies between source documentation and GPMS records
• Navigate GPMS to generate reports and analyze participant, program, and performance data
• Support tracking and reporting of program performance and progress toward grant goals and applicable WIOA indicators
• Compile and analyze data needed to support quarterly performance reports and narrative development
• Provide data and analysis to the Project Director/Project Lead to support quarterly reporting and program management
• Serve as a primary point of contact for subgrantees experiencing GPMS-related questions or issues and coordinate resolution as needed
• Provide technical assistance to subgrantees regarding data entry, reporting requirements, and data quality

Programmatic Compliance and Quality Assurance (20%)

• Conduct periodic reviews of subgrantee programmatic documentation, participant files, and source documents for accuracy, completeness, and compliance with grant requirements
• Compare source documentation and participant records against information reported in GPMS to identify discrepancies
• Review documentation supporting participant eligibility, services, activities, outcomes, and other required program information
• Identify compliance issues and work with subgrantees to resolve discrepancies and strengthen documentation and reporting practices
• Track compliance findings and corrective actions and follow up on outstanding issues
• Support monitoring activities, technical assistance, audit preparation, and continuous quality improvement efforts
• Identify trends or recurring issues across subgrantees and communicate them to program leadership

  Grants Management Systems Support (5%)

• Provide backup support for Grants Solutions, including grant and subaward records, reporting, data entry, and other grant administration functions as needed
• Support accurate and timely maintenance of grant-related information in Grants Solutions and other grant management systems
• Coordinate with internal staff and subgrantees to resolve system or reporting issues

Other Responsibilities (5%)

• Collaborate with the Project Director and Senior Director of Grant Management on grant compliance, performance, reporting, and financial oversight
• Support preparation for federal monitoring, audits, and other grantor reviews
• Contribute to continuous quality improvement by identifying opportunities to improve data quality, financial monitoring, documentation, and subgrantee processes
• Other duties as assigned

Required Knowledge, Skills & Abilities:  

• Strong knowledge of federal grant compliance requirements and 2 CFR Part 200, including federal cost principles
• Experience reviewing financial reports, expenditures, budgets, reimbursement requests or supporting documentation for compliance and accuracy
• Strong data management and analytical skills, including the ability to identify discrepancies, trends, missing information, and data quality issues
• Experience working with databases, grant management information systems, or other data reporting systems
• Ability to interpret financial and programmatic data and communicate findings clearly to internal staff and external partners
• Strong attention to detail and ability to conduct thorough reviews of financial and programmatic documentation
• Experience with subrecipient monitoring, grant compliance, program monitoring, or quality assurance
• Strong Excel skills and proficiency with Microsoft Office
• Ability to learn and navigate new technology and grant management systems
• Strong written and verbal communication skills
• Ability to work independently, manage multiple deadlines, and follow issues through to resolution
• Experience providing technical assistance or training to grantees, subgrantees, or program partners
• Workforce development, reentry, human services, or other federally funded program experience preferred
• Experience with GPMS and/or Grants Solutions preferred.

Qualifications:

Education and Experience:  

• Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, Data Management, Social Sciences, Workforce Development or a related field or an equivalent combination of education and experience
• 3–5 years of relevant experience in federal grant management, grant compliance, financial monitoring, program performance, data management, or a related field
• Experience working with federally funded grants preferred; experience with DOL-funded programs is a plus
• Experience with 2 CFR Part 200 and federal cost principles required

Physical Capabilities:

• Lifting: Requires lifting materials up to 10 lbs.
• Ability to stand or sit at a computer for prolonged periods

Working Conditions:

• The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. 
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
• This position will take place primarily in an office setting

Other Duties:

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice.

Equal Opportunity  

VOA provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender (including pregnancy, childbirth, and pregnancy-related conditions), marital status, religion, age, disability,  genetic information,  service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Equal employment opportunities applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.