Administrative Assistant

Inversion Summits is a boutique investment summit business hosting a few upscale summits per year in various locations for investment professionals across the alternatives industry.The Investor Relations Admin will be part of the Inversion Summits team, directly assisting the CEO, Director of Investor Relations, and Investor Relations Associates. We are seeking a proactive, detail-oriented individual with incredible organizational and communication skills. This person MUST have prior experience as an admin in the financial industry. This job is completely remote but requires in-person attendance at each of our summits per year. Candidates must be able to travel abroad.Key Responsibilities:Manage team calendars, schedule appointments, and coordinate meetingsManage email correspondence Use a CRM system or lead management tools to maintain accurate and up-to-date records of inquiries and requests from LPs and GPsDevelop and maintain a library of templates for commonly used communication materialsCoordinate the logistics of panelists and speakers, including managing travel and accommodations, coordinating schedules, and ensuring a seamless and professional event experiencePrepare and distribute event invitations, confirmations, and other communications, ensuring that all attendees are informed and preparedOrganize and maintain LPsGPs files, documents, and other materials, ensuring that they are easily accessible and up-to-dateDesign and create forms for various purposes, including surveys, feedback forms, and data collectionManage attendee lists and ensure that all attendees have been properly registered and uploaded Send out notifications and reminders to attendeesPerform other related duties as requiredRequired Education & Experience:Bachelor's degree 5+ years of work experience as an admin in the financial industry Required Skills:Extremely strong organizational skills A quick worker, who can multi-task as appropriate and knows when to hustleQuick to learn new programs and systemsStrong email and tech skillsStrong analytical, critical reasoning, and problem-solving skillsA "people person" who enjoys relationship-buildingAbility to work independently as well as part of a teamExpertise using Microsoft OutlookStrong written communication skillsAbility to travel as neededCompensation:$70,000 annual salaryDiscretionary annual bonusHealthcare