Lead Administrative Assistant - Part-Time - HYBRID

Lead Administrative Assistant

Discover Vanderbilt Health: With eight hospitals and over 180 clinics, we are the region's largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world-class care to the people of the Mid-South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you'll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniqueness celebrated. We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region.

Organization: Pediatric Emergency Dept

Job Summary: In your pivotal role as Lead Administrative Assistant, you will provide administrative and clinical support for the Generalist Division. Key responsibilities include maintaining provider CVs and confidential files; preparing correspondence; coordinating providers' Outlook calendars; updating Synergy and the PTA tool; scheduling and coordinating candidate interviews; and processing travel reimbursements in Workday. The position follows a hybrid schedule with on-site work Monday and Wednesday, alternating Fridays (in office the 2nd and 4th Fridays; remote the 1st and 3rd Fridays. This is a part-time job where you will work 20 hours weekly. You typically will work 4 hours daily, though there is flexibility with start/end time.REQUIRED: High School Diploma or GED Minimum of 5 years of relevant experience Flexibility is key to being successful in this role

Department Summary: When it comes to our children, there are no simple emergencies. The Pediatric Emergency Department can be stressful, intimidating, and anxiety-inducing for our patients and families. Our mission within the Division of Pediatric Emergency Medicine is to provide 24/7 compassionate, courteous, family-centered pediatric emergency care while engaging in academic activities, medical education, and nationally-renowned quality improvement and clinical research.

Core Accountabilities:

* Organizational Impact: Independently performs non-routine tasks that significantly impact team and other related teams.* Problem Solving/ Complexity of work: Gathers and analyzes data to solve problems that arise with little or no precedent.* Breadth of Knowledge: Applies advanced job knowledge and has developed a breadth of skills in other areas. * Team Interaction: Serves as a lead for the team by providing expertise and guidance to team members.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

5 years

Education:

High School Diploma or GED

This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.