Construction Administrative Assistant

Job Description

Job Description

Administrative Assistant (Construction Project, 1-Year Contract)

• Location: Onsite in Eagle Mountain, Utah (Utah County, about 40 minutes southwest of Salt Lake City)
• Schedule: Monday to Friday, 10-hour days (about 50 hours per week), occasional Saturdays
• Contract: One year, W2, with possible extension or conversion
• Pay: Competitive hourly rate
• Experience: 2 to 4+ years of administrative experience, ideally in construction or industrial settings

Be the person who keeps a major energy project on track

Large construction projects run on paperwork. Every inspection, contractor test, and handover milestone has to be documented, tracked, and ready when it’s needed. Our client, a leading company in the energy industry, is looking for an organized, detail-driven administrative assistant to own that process onsite at a major project in Utah.

You’ll work from the project’s construction trailer, right in the middle of the action, and become the go-to person for keeping inspection reports, test records, and completion documentation accurate and complete. If you love bringing order to a busy environment and want hands-on experience on a high-profile energy project, this is your role.

What You’ll Do

• Own project documentation: collect, organize, and track inspection reports, contractor test reports, and mechanical completion and handover records.
• Keep records airtight: maintain filing and records systems (including Procore or similar platforms) so documents are complete, accurate, and easy to retrieve.
• Support the project team: prepare reports, memos, letters, and other documents, and handle incoming correspondence and routine requests.
• Keep the office running: order supplies, handle basic bookkeeping and invoice support, and manage day-to-day office needs.
• Get out on site occasionally: visit the project site as needed to follow up on documentation.

Must-Haves

Please apply only if you meet all of the following:

• 2 to 4+ years of administrative or office support experience in a construction, engineering, industrial, or project-based environment
• Experience collecting and maintaining inspection reports, test reports, completion records, or similar technical documentation
• Experience with Procore or another construction document control system
• Strong organization, communication, and time management skills, with the ability to work independently and keep information confidential
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Willingness to work onsite in Eagle Mountain, Utah, about 50 hours per week, with occasional Saturday coverage
• Availability for a one-year contract
• High school diploma or GED

Nice to Have

• Mechanical completion or turnover/handover documentation experience
• Prior work on energy, oil and gas, or large industrial projects
• A track record of completing project assignments through to the end

Why You’ll Like This Role

• Work close to home: If you live in Eagle Mountain, Saratoga Springs, Lehi, Herriman, Riverton, Bluffdale, or nearby, this onsite role keeps your commute short, which makes those 10-hour days a lot easier.
• A full year of steady work with consistent, full hours
• Real ownership of critical project documentation
• Experience on a major energy project, a strong addition to any construction admin resume
• Possibility of extension or conversion
• Site PPE provided (you’ll just need your own steel-toe boots)