Sr. Events Coordinator

Together we make breakthroughs possible.

At OCLC, we build technology with a purpose: to connect libraries and make knowledge accessible worldwide, because we believe that what is known must be shared. Our teams work with complex global datasets, AI and machine learning, hybrid cloud solutions, and other technologies that connect people and organizations to the information they need. We value the power of unique perspectives and experiences to unlock innovation. At OCLC, your ideas matter, whether you have two years of experience or 20. You'll learn, create, and problem-solve with technologists, product developers, librarians, researchers, marketing pros, and support teams around the world.


Why join OCLC?

OCLC is consistently recognized as a best place to work by several independent programs. We recognize and reward people and results with a comprehensive Total Rewards package. This means competitive compensation that reflects your unique contributions-performance, experience, and skills-along with exceptional benefits, including best-in-class health coverage, retirement plans with generous company contributions, and a commitment to your overall well-being.

• We know the best ideas don't always happen at a desk. Take a walking meeting around our 100-acre campus or enjoy lunch on the patio. We're committed to your success-both personally and professionally. Hybrid work environment: For many roles, three days a week on-site, with occasional additional days based on business needs.

• Free use of our on-site fitness center, gym sports, group exercise classes, and game room

• Onsite catering and cafeteria subsidized by OCLC

• Health and wellness events

• Work environments with individual and team spaces and the latest technology tools

• Paid parental leave and adoption assistance

• Tuition reimbursement and Public Service Loan Forgiveness eligibility

• Company-subsidized pricing on local tickets and memberships

Join us in transforming how people everywhere access information and be part of a mission-driven team that makes a global impact.


The job details are as follows:
The Senior Events Coordinator is responsible for promoting the value and benefits of OCLC services to membership and potential members, by coordinating activities at conferences and events. Primary activities include exhibits, special events, meetings, updates and presentations. Oversee multiple conferences at a time, face numerous deadlines and orchestrate the activities of several different groups of people. Focus on meeting or exceeding internal and external client expectations for their planned events.

Major Responsibilities:

• Under direction of Conference & Exhibits Manager, organize and coordinate conferences, meetings, road shows, exhibitions at 30+ domestic and international exhibits. Position will supervise the setup of events and meetings communicate with relevant internal departments and outside vendors to ensure proper delivery of services. Tasks include scheduling booth space, setting up and dismantling exhibit equipment at conferences 10'x20' or larger if required, revising/proofing copy for conference-related ads and email invitations, securing accommodations and meeting space, shipping equipment and collateral.
• Maintain a working relationship with vendors
• Coordinate activities at the larger ALA conferences, including the planning and organizing meeting logistics such as: registrations, housing, entertainment, catering, transportation, planning and organizing special events, assisting with briefing presentations, email communications, event promotions, campaigns and feedback forms, etc
• Oversee multiple conferences at a time, face numerous deadlines, and orchestrate the activities of several different groups of people.
• Coordinate and maintain lead capture for events through Captello and Salesforce software
• Track and maintain global event calendar and exhibit schedule through Airtable software
• Maintain an inventory of advertising specialty items, from small giveaways distributed at conference to VIP gifts for speakers.
• Track budget costs and stay within the budget allocated for assigned shows. Negotiate costs with external vendors.
• Assist with on-site operations of larger conferences and meetings
• Track and coordinate sponsorships

Requirements, Experience, Attributes:

• Academic degree or equivalent BS or BA Communications, Marketing
• 2-4 years of corporate event and/or tradeshow management
• Experience with lead capture software such as Captello or Salesforce a plus
• Experience with project management software such as Airtable a plus
• Strong ability to operate in a fast-paced environment
• Must have superb organization skills; Handle multiple projects and short timeframes, meet deadlines, work successfully with others
• Must be able to work independently, use discretion, judgment and initiative
• Excellent visual, verbal and written communication skills, proofreading, Microsoft office, emphasis on trade show communication
• Business knowledge of OCLC and OCLC services is beneficial.

Working Conditions: Normal office environment.

ADA/EAA: The above statements cover what are generally believed to be principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties.