Office Coordinator (Direct Hire)

Job Description

Job Description

Pay: $24.00 - $28.00/hour

Benefits:

• Employer-sponsored medical insurance
• Company-sponsored Life and ADD insurance
• Voluntary Vision, Dental, Accident, and additional life insurance
• CO only: Up to 48 hours of Paid Sick and Safe Time
• 401(k) with up to 4% company match (100% vested)
• 401(k) Profit Sharing – 5-year vesting schedule
• PTO
• Paid Sick Leave
• Paid Holidays
• Maternity/Paternity Leave

Hours: Monday – Friday, 8:30 am – 5:00 pm, 30-minute unpaid meal break

Company/Position Overview: Our client, a software advisory/consulting firm located in Lakewood, is hiring a service-oriented Office Coordinator to support day-to-day office operations and employee experience. This position focuses on coordination for office administration, reception, facilities support, onboarding logistics, and general workplace operations.

This role partners closely with HR while supporting employees across the organization to maintain an organized, efficient, and welcoming office environment.

Duties:

• Coordinate day-to-day office operations to maintain an organized, functional, and professional workplace environment, including reception duties for incoming calls, deliveries, and visitors.
• Serve as primary liaison with building management and landlord.
• Coordinate office access, including badges, office keys, and parking assignments.
• Support office space planning, furniture ordering, assembly, and office layout updates.
• Monitor and maintain office cleanliness.
• Assist with office decorations and workplace events as needed.
• Oversee office emergency preparedness activities.
• Coordinate ordering and inventory of office supplies, breakroom items, snacks, and workplace materials.
• Manage reception by greeting visitors, answering the main line, routing calls, handling deliveries, and taking messages.
• Open, sort, and route mail.
• Assist with document preparation, electronic filing, and general administrative support.
• Deposit checks as needed.
• Enter, maintain, and publish weekly statistics.
• Maintain organizational charts and employee information.
• Occasionally assist with note-taking for recruitment cycles.
• Assist with onboarding and offboarding administrative tasks.
• Prepare computers and workstations for new hires.
• Occasionally assist with travel arrangements for candidates, new hires, and visiting employees.
• Support employee training by maintaining training materials and facilitating employee training sessions.
• Provide light technical support 
• Support and troubleshoot office systems, including:
  • Wi-Fi and networking equipment
  • Door access/security systems
  • Conference room technology
  • TVs and Apple TVs
  • Apple Business Manager
  • Printers

Qualifications:

• 2+ years of office coordination, administrative, receptionist, hospitality, office management, or workplace support experience
• Strong customer service mindset and professional communication skills
• Excellent organizational skills and attention to detail
• Comfortable learning and supporting office technology and systems
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office and standard workplace technology tools
• College degree
• Desire and willingness to learn
• Pivot quickly between rapidly changing priorities
• Present professional appearance every day
• Ability to work independently as needed
• Previous experience with Mac OS preferred
• Fluent in English, both written and verbal