Executive Administrator

Highland Holdings, LLC

Executive Administrator

Location: Beckley, WV 25801 (in person)

Schedule: Full-time

Compensation: 40,000-50,000, based on experience

About Highland Group

Highland Group is a family of 8-10 businesses centered on telecommunications, with additional work in philanthropy and other sectors. Our central office supports the accounting, legal, and leadership functions across all of our companies.

About the Role

We're looking for an organized, dependable Executive Administrator to keep our office running smoothly and to provide direct support to our accounting team and leadership. Because you'll be working across multiple companies, you'll get variety and exposure to the full scope of our business. You'll also need to be someone who keeps details straight and stays calm while juggling priorities.

What You'll Do

Accounting Support

• Enter and reconcile financial data across multiple business entities
• Track invoices and support the accounts payable process
• Perform payments to vendors
• Maintain accurate vendor files and documentation
• Assist the accounting team with ad hoc projects and reporting

Office Administration

• Organize and maintain paper and electronic filing systems
• Manage incoming and outgoing mail, ensuring accurate routing and documentation
• Prepare documents and perform general data entry
• Maintain office supply inventory and coordinate orders
• Coordinate office logistics and internal communications
• Serve as a go-to resource for office staff

Leadership and Legal Support

• Prepare correspondence, reports, and letters
• Organize and maintain contracts and legal documents
• Active support of our nonprofit organization

What We're Looking For

• 2+ years in an office administration, executive assistant, or bookkeeping role
• Accounting or bookkeeping experience strongly preferred; familiarity with Sage is a plus
• Proficiency in Microsoft Office, especially Excel and Outlook
• Comfort with digital file management and learning new systems
• Strong organizational and time-management skills
• Professional, dependable, and meticulous
• Experience with nonprofits, grants, or community organizations a plus
• Able to work independently and manage competing priorities across multiple companies

What We Offer

• Competitive salary based on experience
• 401(k) with company match
• Health, dental, and vision insurance
• Paid time off