LTCR Regional Administrative Assistant II

Career Opportunities: LTCR Regional Administrative Assistant II (14846)

Posting ID 14846-Posted 09/15/2026- Health & Human Services Comm - Rgn 07-Regulatory Services - Office and Administrative Support - Eligible for Telework - Other Locations (27) - Additional Shifts available (1) - b. $3000 - $4999 per month

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage .

Functional Title: LTCR Regional Administrative Assistant II
Job Title: Administrative Asst II
Agency: Health & Human Services Comm
Department: Rgn 07-Regulatory Services
Posting Number: 14846
Closing Date: 12/14/2026
Posting Audience: Internal and External
Occupational Category: Office and Administrative Support
Salary Range: $3,291.36-$3,946.25
Pay Frequency: Monthly
Salary Group: TEXAS-A-11
Shift: Day
Additional Shift: Days (First)
Telework: Eligible for Telework
Travel: Up to 25%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location:
Job Location City: WACO
Job Location Address: 801 AUSTIN AVE STE B-30
Other Locations: Temple; Austin; Bastrop; Brenham; Bryan; Burnet; Caldwell; Cameron; Centerville; Johnson City; Killeen; La Grange; Lampasas; Llano; Lockhart; Madisonville; Marble Falls; Marlin; Meridian; Mexia; Navasota; Round Rock; San Marcos; San Saba; Taylor; Washington; Waxahachie
MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN
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Brief Job Description:

If you are looking for a place to work where you canestablisha career that is filled with purpose, this is the job for you!

Regional Administrative Assistant II– Starting Market Rate Salary$39,484.32

Performs administrative duties to include answering the telephone,referscallers toappropriate staff, takes messages, and answers basicquestions.Entersdata in the state and federal automated reporting systems, conducting technical reviews of all reports in computer trackingsystem, and determiningappropriate disposition. Responsible for preparing, processing, and distributing federal and state enforcement notification letters and reports as mandated.Monitors and reviews survey reports for all regulated and unlicensed facilities,finalizesCMS certification and transmittals for enforcement actions and surveys, and prepares waiver letters. Prepares and distributes documents requested under the Freedom of Information Act andsubmitsto state office.

Maintains a regular and predictable work schedule.

Knowledgeofmaintainingrecords, files, or logs (for example, administrative, personnel, contract, correspondenceforms, documents, purchasing, case files, tracking logs, files/documents on diskette) including filing, retrieving, or purging.

Knowledge of preparing ongoing or special narrative and statistical reports for Program Managers, Regional Director, and State Office.

Maintains regional Survey Management System database.

Communicates with others (internally and externally) to provide, exchange, or verify information, answer inquiries, address issues, or resolve problems or complaints.

Monitors and performs technical review of all survey and investigation documentation to ensureaccuratepreparation of all forms, supporting information, narratives, and reports.

Ensures all documentationcomplies withstate and federal requirements.

Makes corrections to ensure compliance.

Processes all state and federal enforcement actions within requiredtime frames.

Prepares technicallyaccuratestate and federal reports, notification letters, administrative penalty notifications, waiver letters, and the CMS Certification and Transmittal.

Determinesappropriate distributionfor all actions to meet federal and state requirements.

Enterscritical information into state and federal databasesregardingscheduling, agency visits,recommendations,and activities to provideaccuratedata forrequiredinternal and public reporting processes.

Responsible forsubmittingto state office all documentation requested through the Freedom of Information Act, including reviewing the file todeterminelocation of documentation, copyingappropriate documents, and distributing within requiredtimeframes.

Other duties as assigned.

Knowledge,Skillsand Abilities (KSAs):

Ability to perform complex tasks related to Federal & State rules and standards whilemaintainingattention to detail.

Ability to quicklycomprehendfrequent technical changes.

Ability to learn andmaintainknowledge of the Long-Term Care Integrated computer system and regional Survey Management System.

Ability to read, understand and apply program technical procedures for processing surveys, enforcement actions, and administrative penalties.

Ability tomaintaina high levelof confidentiality.

Knowledge and experience with computers.

Ability to answer telephonecalls, refer callers toappropriate staff, take messages, and answer basicquestions.

Registrations, Licensure Requirements or Certifications: N/A

Initial Screening Criteria:

Experience using a computer.

Experience with Word,Excel,or other word processingsoftware.

Experience inorganizing,maintaining,ormonitoringfiles,records,or logs.

Experience withelectronic records, preferred.

Additional Information:

This position requires 25% travel. Ability to travel occasionally for activities such as out-of-town meetings or training sessions. Maintains a regular and predictable work schedule.

All applicants must pass afingerprintcriminal background check.

If you are offered and accept the position, you will not be permittedto continue employment at any HHSC regulated facilities or providers. You willbe requiredtodiscloseany potential conflicts of interest, secondary employment, volunteer activities, and friends/family who own,operate, or work at regulated providers.

If you are an active or former licensed nursing facility administrator, certified nurse aide, or medication aide, hiring will be pending until professional licensing and Employee Misconduct Registry checks are completed.

Active Duty, Military, Reservists, Guardsmen, and Veterans :

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited tothose listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions .

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at View phone number on apply.j-vers.com. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.