Guidance Clerk- Norcom

Starting Date: Jul 1, 2026 Job Description POSITION TITLE: ASSOCIATE I – GUIDANCE CLERK REPORTS TO: PRINCIPAL OVER-TIME STATUS: NON-EXEMPT PAY GRADE: 105 Job Summary Performs responsible clerical work requiring a qualified typist; prepares and maintains enrollment and related records; does related work as required. Work is performed under the regular supervision of the guidance director, counselor, assistant principal and/or principal. Essential Duties Assisting the Guidance Director and/or Counselor with student enrollment, transcripts, records and files. Enrolls new students, secures and verifies data, prepares files and records. Maintains Powerschool for attendance and grade records and reports. Processes withdrawing students, processes and forwards records. Types letters, memos, reports, schedules, student files and records. Schedules student conferences with Guidance Counselors. Serves as liaison with homebound students, teachers, coordinators and counselors. Sets up and maintains office filing systems. Posts attendance and student records to computer. Answers telephones, receives information and provides answers regarding enrollment, withdrawal, attendance, courses and related information; provides back‑up assistance for other clerical staff as needed. Greets students, prepares and distributes progress reports. Performs related tasks as required. Other duties as assigned by the Principal. Job Specifications / Physical Requirements Some knowledge of standard office practices, procedures and equipment; some knowledge of school system routine and procedures; some knowledge of guidance terminology, methods and procedures; general knowledge of business English, spelling and arithmetic; thorough knowledge of personnel and payroll procedures, financial record keeping and banking procedures; ability to establish and maintain effective working relationships with others; ability to work under pressure; ability to organize and perform work independently; ability to type accurately and at a reasonable rate of speed; ability to meet the public effectively. This is light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects; work requires stooping, reaching, standing, pushing, pulling, lifting, and fingering; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions. Education and Experience Any combination of education and experience equivalent to graduation from high school. Special Requirements Background investigation Tuberculin skin test or screening results Equal Employment Opportunity Statement Portsmouth Public Schools (PPS) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. PPS complies with applicable federal, state and local laws governing nondiscrimination in employment. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfers, leaves of absence, compensation and training. #J-18808-Ljbffr Young World Physical Education