Office Assistant

Office Assistant

LEARN Academy is looking for an Office Assistant in Manhattan Beach, CA.

The Full Time Office Assistant position is a direct report to the Site Administrator and is responsible for managing multiple tasks in a busy, high-volume office.

LEARN Academy is an accredited non-public school dedicated to serving students who have faced challenges in traditional academic settings. Founded in 2009, our mission is to create a stimulating and supportive environment for students ages 5 to 22 who have found conventional schools less accommodating.

LEARN Academy, a national leader in special education, academic intervention, and specialized behavioral services. We use a structured program implemented in environments that facilitate functional independence and academic and social success.

Responsibilities

• General office duties including maintaining supply inventories, mail and fax distribution, and photocopying
• Create, organize and maintain office filing systems, send files to storage facilities, as needed
• Assist in preparation for monthly training; create new hire training binders, bags and badges
• Process I-9 Form to verify the identity and work eligibility of new employees hired
• Responsible for keeping the office tidy and organized, including maintaining office equipment and decorating the area when appropriate
• Responsible for billing, billing accuracy, and supporting in troubleshooting related to billing questions.

Qualifications

• High School Diploma required
• Minimum of 2 years prior administrative experience in an office setting
• Experience handling multiple incoming phone lines
• Excellent customer service skills
• Exceptional communications skills
• Strong software proficiency with Microsoft Office Suite (Word, Excel, and Outlook)
• Ability to quickly learn new software programs as needed.
• The ability to shift back and forth between two or more activities or sources of information (such as speech, sounds, touch, or other sources).
• The ability to concentrate on a task over a period of time without being distracted.

LEARN Academy is an Equal Opportunity Employer. Applicants must be presently eligible to work in the United States