Litigation Secretary

Job Description

Job Description

LITIGATION SECRETARY

Ontario office of municipal defense firm seeks an experienced Litigation Secretary with 5 years of experience to support the multiple senior level attorneys with complex litigation and transactional practices. This is a great opportunity for a motivated, energetic individual to gain practical working experience with opportunity for growth and development. This position requires good communication and organizational skills. The ideal candidate will be a team player. 

SUMMARY

The Litigation Secretary is responsible for providing administrative support to attorneys on a day-to-day basis, as well as working closely with clients and other team members to ensure effective and timely attention to important legal matters. Strong Microsoft Word features skills and excellent written and verbal communication skills are necessary. Candidate must be a reliable, service-oriented individual who can thrive in a fast-paced, team environment. 

Essential Job Duties and Responsibilities:

Court filings and litigation case file management. Calendar management and scheduling depositions, mediations, meetings and teleconferences. Ability to respond in real time to rapidly-changing schedules and shifting priorities, and to juggle events across multiple calendars. Knowledge and proficiency with all components of Microsoft Office is essential, as is knowledge and proficiency in the state and federal e-filing systems. Ability to work smoothly, proficiently and professionally with a geographically distributed client base and Legal department, at all levels of the company up to and including senior executives and their staffs. Ability to work cooperatively in a large team environment. Travel planning. Responsible for developing and maintaining legal or business type filing systems with a demonstrated proficiency in proofreading and formatting court pleadings, business letters, and correspondence using Word; preparation of reports using various Microsoft Office products.

• Manage legal calendar, including but not limited to calendaring court appearances (telephonic and in-person) and law and motion deadlines.
• Check tentative rulings and notify appropriate in-house counsel.
• Review case updates and advise counsel regarding upcoming deadlines including but not limited to discovery and law and motion.
• File documents and/or pleadings via various vendors, ensuring compliance with e-filing rules and e-service procedures.

Knowledge, Skills, and Abilities:

• Complex litigation background is a MUST.
• Previous experience as a legal assistant/secretary at a law firm is mandatory.
• Calendar experience with legal calendaring system e.g. deadlines, including all trial dates, post-trial deadlines, motion and opposition deadlines, discovery deadlines, etc.
• Knowledge of pleading and discovery documents, including ability to type, edit and format legal documents and correspondence (including TOC/TOA Skills).
• Ability to take initiative; organize and prioritize workload and use own judgement in decision making on how to adequately and efficiently meet all deadlines for multiple attorneys; must have the ability to multi-task effectively; work well independently and as part of a team.
• Excellent written and verbal communication skills.
• Deadline and detail-oriented.
• Ability to file documents online via various vendors, including compliance with e-filing rules and e-service procedures.
• Familiarity with Microsoft Office Suite mandatory. Knowledge of Deadline Assistant and Essential Forms a plus.

The firm offers a competitive salary, excellent benefits package and a congenial work environment. Position begins ASAP. 40 hours per week. Please send resume to View email address on us.fitly.work.

\nCompany Description

Founded in 2007, Cole Huber LLP is a litigation and municipal law firm founded on a commitment to excellence. From our Northern California (Roseville) and Southern California (Ontario) offices, our firm provides a wide range of legal services to local agencies throughout the state.
Our firm has excelled as a provider of litigation services. Typically representing clients on the defense side, we have a track record of obtaining successful results in court (bench and jury trials), before administrative agencies, during arbitration or mediation, and through pre-litigation settlement discussions.

Company Description

Founded in 2007, Cole Huber LLP is a litigation and municipal law firm founded on a commitment to excellence. From our Northern California (Roseville) and Southern California (Ontario) offices, our firm provides a wide range of legal services to local agencies throughout the state.\r\nOur firm has excelled as a provider of litigation services. Typically representing clients on the defense side, we have a track record of obtaining successful results in court (bench and jury trials), before administrative agencies, during arbitration or mediation, and through pre-litigation settlement discussions.