Personal Assistant to the CEO

Job Description

Job Description

Pay: $45,000.00 - $65,000.00 per year

Job description:

Job Title: Personal Assistant to the CEO (Construction Experience Required)

This is a traveling position - MUST be bilingual

We are seeking a highly organized, proactive, and dependable Personal Assistant to the CEO to provide high-level administrative and operational support in a fast-paced environment. This role requires someone who is professional, detail-oriented, and able to manage both business and personal tasks with discretion and efficiency.

Construction industry experience is essential, as the ideal candidate will be comfortable working in a dynamic environment involving project coordination, site-related communication, scheduling, and executive support.

Key Responsibilities:

• Manage the CEO’s calendar, meetings, travel, and daily schedule
• Coordinate appointments, calls, and follow-ups with clients, contractors, suppliers, and internal teams
• Assist with construction-related administration, including project documentation, permits, quotes, invoices, and correspondence
• Prepare reports, presentations, and meeting notes
• Screen calls, emails, and messages and respond on behalf of the CEO when appropriate
• Track deadlines, priorities, and action items across multiple projects
• Handle confidential business and personal matters with professionalism and discretion
• Support the CEO with ad hoc tasks and day-to-day operations

Requirements:

• Previous experience as a Personal Assistant, Executive Assistant, or similar support role
• Must have construction industry experience
• Strong understanding of construction terminology, project workflows, and coordination processes
• Excellent organizational and multitasking skills
• Strong written and verbal communication skills
• High level of professionalism, discretion, and attention to detail
• Proficient in Microsoft Office, email, calendars, and general admin systems
• Ability to work under pressure and adapt to changing priorities
• Speak Spanish

Preferred Qualities:

• Self-motivated and resourceful
• Strong problem-solving ability
• Able to anticipate needs and take initiative
• Comfortable working in a fast-moving executive environment

We accept walk-in applications Monday - Friday between 9am-3pm at 2101 lockhill selma rd., San Antonio Tx, 78213 suite 2107