Part-Time House Manager & Family Assistant (Oak Brook)

Job Title: House Manager & Family Assistant

Location: Oak Brook, IL 60523

Employment Type: Part-time (24 hours/week on average)

Schedule: Monday, Wednesday, and Friday 10:00 AM to 6:00 PM (with flexibility to adjust shifts to 8:00 AM - 4:00 PM as needed)

Note: Some flexibility available to shift Wednesday or Friday shifts to Thursday if needed for the right candidate – Tuesdays not available.

Compensation: $30 - $37 per hour (W2), Commensurate with experience 

Start Date: ASAP

Requirements:

• Maintain a smoke free environment
• Reliable transportation and clean driving record (mileage reimbursement will be provided)
• Experience working with and around children
• Ability to lift up to 40 pounds and navigate stairs
• Ability to work independently, with a proactive and self-sufficient approach
• Strong organizational and multitasking skills

About Our Family

We are a warm and intentional family of six, balancing the energy of our four children with the demands of our careers and ongoing home projects. Our children, ages 9, 7, 4, and 2, each have unique interests that are growing quickly, and we're actively navigating their expanding schedules alongside our own. One parent works full-time from home with some travel, while the other has recently transitioned into a part-time role, allowing her to juggle parenting duties with her work commitments. With the complexity of two home builds—one here in Oak Brook, where we currently live, and a summer home in Michigan—we're staying busy overseeing the building process and managing all the moving parts involved.

As we continue to grow and change, we're seeking someone who can step in and partner with us to keep things running smoothly. Our ideal candidate will help us maintain structure and efficiency in our home, allowing us to focus more on quality time together as a family. We value clear communication and a collaborative relationship, and we're looking for someone who can be a trusted, long-term partner in managing the home. We need someone who is not just a behind-the-scenes helper but also someone who can anticipate needs, step up when required, and help us stay ahead of daily tasks. This role will evolve with us, and we're excited to find someone who can grow with our family and be a key part of our ongoing journey.

Who You Are / What We're Looking For:

We are looking for a proactive, organized, and detail-oriented individual who thrives in a dynamic household. You take pride in anticipating needs and solving problems independently, and you enjoy stepping in to help wherever necessary, whether it's supporting the kids or tackling household tasks. You're reliable, punctual, and excited about the opportunity for a long-term fit, with the potential to grow as our needs evolve.

You know how to read the room and adjust as priorities shift throughout the day—whether it's lending a hand with the kids as needed or working quietly behind the scenes to keep things running smoothly. You are energized by new challenges and enjoy taking on tasks that might not be part of your usual routine. Above all, you value clear communication and maintain professionalism in every situation.

We need someone who can manage both day-to-day responsibilities and unexpected tasks with ease and enthusiasm, who is flexible enough to step in when needed, and who is comfortable creating a supportive, calm environment for the family. If you're someone who is highly reliable, thrives in a collaborative, fast-paced environment, and enjoys making a meaningful impact in the household, we'd love to hear from you.

Key Responsibilities:

Household Management & Organization:

• Maintain household organization systems
• Perform daily resets including: dishes, vacuuming high-traffic areas, wiping surfaces, making beds, taking trash out from kitchen and bathrooms throughout the home, etc using eco-friendly, non-toxic cleaning products to support healthy indoor environments
• Tidy playroom, art area, and kids' areas daily
• Rotate seasonal clothing between the kids, managing size transitions and ensuring everything is accessible and visible
• Assist with organizing and hosting duties for family events (e.g. birthday parties and holidays), school events, and special occasions as requested
• Refresh high-traffic areas like the mudroom and entryway, ensuring everything is organized and accessible (e.g., shoes, coats)

Family Support & Child Assistance:

• Provide backup childcare and supervision as needed (e.g. care during work calls throughout the day, during school closures, or when parents are out of the house with other children)
• Assist with occasional school or activity pick-ups and transport as requested
• Opportunity for date night babysitting will be available
• Help with travel prep for the kids, including packing coordinating outfits for trips, snacks, and entertainment
• Help with occasional family outings (e.g. zoo, museums, etc)

Meal Planning & Prep:

• Process produce (wash and chop) for grab-and-go snacking
• Prepare occasional meals and snacks for the kids as requested
• Batch prepare breakfast options (e.g. muffins) and proteins for use throughout the week
• Prepare healthy dinners (either preparing select ingredients or executing full recipes from meal delivery service)
• Follow family's dietary preferences for organic whole foods where possible, making intentional swaps for clean ingredients where appropriate
• Maintain kitchen cleanliness and organization
• Assist with grocery shopping and pickup as requested

Laundry & Linen Care:

• Wash, fold, and organize family laundry with an emphasis on children's clothes, being mindful of sizes and monitoring as they outgrow items, etc
• Steam items as needed
• Hang-dry items for maintained quality for use by four children
• Oversee linen washing and rotation, including towels, comforters, couch blankets, and furniture covers
• Maintain tidy and stocked laundry areas

Inventory & Errands:

• Manage shared household supply lists and notify mom when items are running low
• Manage subscriptions and delivery/unpacking of household supplies
• Put away and organize household supplies, being mindful to intentionally distribute and refill necessary items throughout the house (e.g. refilling soap dispensers and paper products)
• Run errands as requested, including: making returns, dropping off/picking up dry cleaning, gift shopping, party supply pick up, and making donations
• Handle mail and packages and break down boxes

Vendor & Multi-Property Oversight:

• Serve as the on-site point of contact for vendors (e.g., cleaners, landscapers, and service providers)
• Manage outdoor spaces, ensuring kids' toys (e.g. water table) and outdoor furniture are cleaned regularly
• Assist with preparations for hosting at and traveling to the family's second home in Michigan as needed
• Opportunities to travel to family's Michigan home may be available a few times per year

Deep Cleaning & Special Projects:

• Perform deep cleaning for appliances, including microwave oven, refrigerator, dish washer, and laundry equipment in accordance with recommended maintenance schedules
• Manage compost for both the at-home composting system and pickup service for items that can't be composted at home
• Clean winter gear (coats, boots, blankets, etc) and organize for storage
• Assist with packing and unpacking for the family's local move next year (including picking up and moving boxes weighing up to 40 pounds for limited periods of time, such as shifting from one room/floor to another room/floor within the same house)

Administrative & Personal Assistant Support:

• Maintain awareness of joint family Skylight Calendar, ensuring all appointments and concurring logistical needs are planned for
• Maintain awareness of family travel planning and provide logistical support as needed

Pet Care:

• Maintain pet supplies
• Feed cat and clean litter as needed
• Opportunities to pet/house sit will be available during family travel

How to Apply:

If interested, please submit the following:

• A brief letter explaining why you would be a great fit for this position
• Your updated resume
• At least 3 professional references with contact information

Note that this role requires a background check.

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