Timekeeper

Mills Electric – Timekeeper / Billing Administrator Position Type: Hourly, Part-Time Schedule: Approximately 20-30 hours per week.Up to 40 during busy times. Remote after training period in person Part-Time | Approximately 20 Hours per Week Compensation: $28–$35 per hour, depending on experience, 401k match Mills Electric is seeking an experienced Timekeeper / Billing Administrator to support our industrial electrical operations at the HF Sinclair Anacortes Refinery. This position serves as a key administrative link between Mills Electric field supervision, corporate payroll/accounting, and the client. The successful candidate will be responsible for maintaining accurate employee time records, supporting client billing, reconciling multiple timekeeping systems, maintaining required documentation, and helping ensure contractual and site administrative requirements are met. Experience working in an industrial, construction, refinery, or contractor environment is strongly preferred. Key Responsibilities Compile and review daily employee time records for accuracy and completeness. Verify employee attendance and reported hours using TRACK . Enter and maintain required labor and reimbursement information in TRACK. Reconcile employee time between Traqspera, TRACK, and Spectrum and resolve discrepancies prior to payroll and billing. Support payroll processing by ensuring employee hours, classifications, rates, and applicable billing information are accurate. Assist with preparation and supporting documentation for client invoicing. Maintain organized electronic records for timekeeping, billing, employee documentation, and client requirements. Assist with onboarding employees into TRACK and other required client systems. Verify employee rates, classifications, and applicable site requirements during onboarding and throughout the assignment. Maintain required contractual and MSA-related administrative documentation. Track client authorizations, including vehicle access and refinery fueling authorizations, and maintain required signed documentation. Develop or maintain administrative forms, procedures, and document-control processes as needed. Coordinate with field supervision, Mills Electric management, payroll/accounting, and client representatives to resolve timekeeping, billing, or documentation questions. Represent Mills Electric professionally when interacting with employees, client representatives, contractors, and vendors. Support and comply with Mills Electric and client safety requirements and policies. Qualifications 5+ years of administrative, timekeeping, payroll support, billing, or related experience preferred. Previous construction, industrial, refinery, or contractor experience preferred. Experience with Spectrum, TRACK, Traqspera, or similar payroll/timekeeping systems is highly desirable. Strong computer skills, including proficiency with Microsoft Office and electronic document-management systems. Strong attention to detail and ability to reconcile information across multiple systems. Ability to manage deadlines associated with payroll and client billing cycles. Strong written and verbal communication skills. Ability to work independently while coordinating effectively with field and office personnel. Strong organizational and problem-solving skills. Professional, dependable, and team-oriented. #J-18808-Ljbffr