Event Logistics Specialist (Temporary, Strong Foot-in-Door)

Job Description

Job Description

Pay : $26.44 - $31.25/hour

Benefits : Accrued Paid Sick Leave

Company/Position Overview : Our client, a nonprofit organization with a mission to significantly improve the lives of people with a genetic disorder, is seeking a temporary, strong potential foot-in-the-door Community Development Logistics Specialist (Logistics Specialist) to support both fundraising and events. The Logistics Specialist reports to the Vice President of Community Development. In this role, the Logistics Specialist will be responsible for (1) providing logistical administrative support for both intimate and large events, including volunteer and vendor support, communications, and timelines; and (2) supporting revenue goals through daily donor online research, database, filing, and marketing material organization of donor information and reports, and conducting large and small donor stewardship and development research projects, mailings, and communications.

Schedule :

• Monday - Friday from 9:00 AM - 6:00 PM (1-hour unpaid meal break) – ability to work remotely on Fridays
• Assignment Length: 3 months with a strong potential foot-in-the-door

Job Duties :

Logistical Administrative Support for Events:

• Volunteers - Ensure volunteer job descriptions and numbers are finalized with key stakeholders. Organize outreach for recruitment, pre-plan timely communications, including job descriptions, CADs, and other materials or tools to ensure volunteer success. Support volunteers onsite by providing guidance and resources to ensure smooth event execution.
• Vendors - Ensure vendors are provided Statements of Work (SOWs) and that agreements are signed in a timely manner. Collaborate with vendors on event logistics and execution. Troubleshoot vendor-related issues onsite to ensure events run smoothly.
• Event CADs – Ensure CADs are accurate, pre-approved by key stakeholders, and finalized well in advance. On-site at events, ensure the actual room setup matches our CADs, and if they don’t, troubleshoot a solution that is timely and amenable to GLOBAL and the venue.
• Communications – Assist with event-related website updates, social media, e-blasts, newsletter, mailings, and phone calls. Provide subsequent templated analytical reporting.

Donor/Revenue Support:

• Donor Support – Includes daily online research, in-database queries and cleanup projects, in-database research; assists with receipt letters creation and mailings
• Database Support – Includes ensuring that updates on donors from Community Development make it into the database or to the Data Team in a timely, consistent manner.
• Marketing Support – Includes market research on key donor social media handles, the timely and organized filing of marketing materials.
• Administrative Support – Includes coordinating agendas, taking and distributing meeting notes, generating templated reports, maintaining and updating organized digital and actual folders with naming protocols.

Qualifications :

• Bachelor's degree required
• 3+ years' administrative experience, including event support
• Proficient in MS Office Suite and donor database software (Raiser's Edge, Salesforce, etc.)
• Type 50+ words per minute
• Strong interpersonal skills, including patience and understanding for dealing with diverse groups of coworkers, donors, volunteers, and families
• Strong writing, editing, and presentation skills
• Ability to use good judgment and ethical behavior in handling confidential information with sensitivity and discretion
• Strong interest in nonprofit/social justice work
• High level of attention to detail and the ability to multitask
• Ability to keep calm under high pressure and deadline-oriented environments
• Strong team player
• Ability to travel for events and to extend work hours to meet deadlines and attend occasional organization-related events which may occur on evenings or weekends (occasional travel to Washington D.C.)

J. Kent Staffing is an Equal Opportunity Employer.