Deputy Clerk I

A deputy clerk performs a variety of reception, data processing and clerical activities on behalf of Clerk of Court, Court Administrator, and Judge. The principal duty of this position is to handle the reception of incoming phone calls to the Shaker Heights Municipal Court. Professionally and courteously assist the general public with information and inquiries. The deputy clerk I will be familiar with the operations of the Court and different departments. This position will also be responsible for entering new criminal and traffic citations into case management system and completing the daily mail log.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Answers telephones, gives general and case-related information in response to public inquiries, handles requests for information;
• Enters case and citation information into case management system for new traffic and criminal cases;
• Retrieves information from files, manually and electronically;
• Accepts filings, receives monies and issues receipts;
• Performs other duties and short-term projects as assigned by Clerk of Court and Court Administrator.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of court procedures helpful; ability to multi-task and perform duties under a fast paced environment with attention to detail; ability to step in a support other court staff as needed. Ability to clearly communicate with attorneys, support staff and general public.

QUALIFICATIONS

High School degree or equivalent combination of training or experience with general clerical, math and bookkeeping skills. Computer and typing skills required and preferred understanding of Microsoft Office, Excel and Outlook. Business college courses a plus.

JOB CONDITIONS

This is generally sedentary work requiring the exertion of up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects; work requires fingering, climbing, stooping, kneeling, pushing and pulling and repetitive motions; verbal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.

The City of Shaker Heights does not hire individuals who use or test positive for tobacco or nicotine products.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

This position is an at-will position and the individual selected will serve at the pleasure of the Court. The Court is an Equal Opportunity Employer and does not discriminate on the basis of age, gender, religion, race, color, national origin, ancestry, sexual orientation, disability, military status, or genetic information. The Court may decline to interview or hire a candidate who does not present the professional appearance, demeanor, and attitude expected of a representative of the Court.

Please email resume to View email address on click.appcast.io or send to Abigail Greiner, Court Administrator, Shaker Heights Municipal Court, 3355 Lee Road, Shaker Heights, OH 44120.