Clinical Administrative Assistant II

Cleveland Clinic Health SystemAt Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.We all have the power to help, heal and change lives — beginning with our own. That's the power of the Cleveland Clinic Health System team, and The Power of Every One.Job TitleClinical Administrative Assistant IILocationBeachwoodFacilityBeachwood Family Health and Surgery CenterDepartmentSub Specialty Womens Health-Obstetrics & Gynecology InstituteJob CodeB99911ShiftDaysSchedule8:00am-4:30am/7:30am-3:30pmJob SummaryBeachwood Family Health and Surgery Center continues to provide the excellent healthcare our patients have come to expect from Cleveland Clinic. At this facility, you will join a team of caregivers committed to serving the east side community with compassion, empathy and kindness. Here, you will receive endless support and appreciation while building a rewarding career with one of the most respected healthcare organizations in the world.As a Clinical Administrative Assistant, you will provide comprehensive support to medical staff, helping ensure efficient operations and a safe, high-quality patient experience. Responsibilities and patient interactions will vary based on the provider's practice and the specific needs of infectious disease care. This role offers a valuable opportunity to collaborate with physicians, nurses, and staff while expanding your knowledge and contributing to the delivery of specialized, patient-centered care.A caregiver in this position works a hybrid schedule Monday – Friday from 8:00 a.m. – 5:00 p.m. with two remote days and 3 in-office days.A caregiver who excels in this role will:Patient FacingManage incoming correspondence for disbursement to the appropriate practice.Serve as the first point of contact for outside and internal referrals and patient/family inquiries, and triage appropriately.Manage external medical records, including initial and follow-up phone calls and entering images into the EPIC system.Effectively document and convey patient matters to appropriate medical professionals and initiate pending order and labs, etc.Manage physician clinic schedules, including slot management and reconciling scheduling errors.Collect insurance information, forward it to Patient Financial Advisors and follow-up as required.Assist patients with check-in for virtual appointments.Initiate patient referral processes and monitor referrals for empaneled patients.Assist with messages and inbound calls.AdministrativeRespond to provider's emails and manage staff out-of-office arrangements.Respond to referral emailsSchedule meetings, manage travel and reimbursement processes, and assist with recertification/licensing renewal.Offer IT assistance.Arrange and execute all department events and manage incoming mail.Take and transcribe meeting minutes.Minimum QualificationsHigh school diploma or GEDThree years of office experience in a professional setting or associate's degree and one year of experienceExperience using Microsoft Office Suite products (Outlook, Word, Excel, and Power Point)Experience with Medical recordsEPIC training completion within one year of hireCompletion of on-line Skills Assessment for demonstrated proficiency level.Demonstrate exceptional clerical, communication, and organizational skills.Preferred QualificationsAssociate's degreeTyping proficiency with accuracyHealthcare experiencePhysical RequirementsAbility to perform work in a stationary position for extended periodsAbility to operate a computer and other office equipmentAbility to travel throughout the hospital systemAbility to communicate and exchange accurate informationIn some locations, the ability to move up to 20 poundsPersonal Protective EquipmentFollows standard precautions using personal protective.The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances.Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility.If applying for a Florida position, please see the following website for more information on the background screening requirements required by the Agency of Health Care Administration: review the Equal Employment Opportunity poster.Cleveland Clinic is pleased to be an equal employment opportunity employer.