Senior Administrative Assistant 1

Senior Administrative Assistant 1

Find your path and enjoy the journey at Haley & Aldrich. With us, you'll tackle clients' most meaningful challenges in the built and natural environments and, in turn, build stronger communities. You'll work with teams of passionate colleagues, driven by a commitment to technical excellence and continuous learning.

As a company, we aim to build a world where communities go beyond resilience, embracing change as an opportunity to enhance safety, well-being, and quality of life. Join us to accelerate this vision and your professional development.

Come join a diverse and talented team here at Haley & Aldrich as a Senior Administrative Assistant 1. Take advantage of the opportunity to be part of an exciting, growing office and be a valued member of a nationwide administrative team across the country. We are a dynamic company with many different service areas, and we value and support internal growth and development. This is a full-time position in our Annapolis, MD office.

Duties/Responsibilities

• Efficiently proofread, edit, format, and produce documents using MS Word, Excel, PowerPoint, and Visio with emphasis on quality, adherence to our document standards, and for overall grammatical correctness and consistency.
• Produce and assemble large PDF documents using Adobe Acrobat DC Pro including converting to/from PDF, combining files, navigational tools, creating forms, and securing documents.
• Act as the "face of the company" by performing front desk/receptionist duties to include greeting all visitors upon arrival and notifying staff; answer main office phone and route calls with high accuracy in a manner that demonstrates culture, values, image, and client service expectations.
• Perform general office managerial duties in a professional manner, including front desk administration tasks, maintaining office equipment to enable production of high-quality client deliverables on-time, and maintaining all common areas, including the front lobby, reception, kitchen/break areas conference rooms.
• Route incoming packages and supplies to the appropriate work group.
• Provide administrative support to project and client-specific program in partnership with the Assistant Attorney General as needed. This support will include note transcription, compiling exhibit lists, posting new filings, submitting completeness recommendations, visits to the Attorney General's office, and other tasks as needed.
• Demonstrate professionalism and possess the ability to work well under pressure and changing priorities; be deadline and detail oriented and have a positive "can do" attitude.
• Deliver administrative support in the areas of creating, editing, and producing hard copy documents and electronic deliverables, with emphasis on providing quality control by reviewing documents for adherence to document standards and for overall grammatical correctness and consistency.
• Provide support in the areas of travel arrangements, registering for conferences and maintaining staff accreditations.
• Provide marketing support such as creating RFP responses and other related documents.
• Assist with Project administration.
• Schedule, coordinate, and support on- or off-site conferences, meetings, events, teleconferences, and Teams meetings. This includes, but not limited to, interaction with catering companies and setting up laptops and projection equipment.
• Act as building facilities liaison when any issues arise.
• Successfully take direction and manage multiple priorities with ease.
• Perform other tasks as requested.
• Must be able to travel to Haley & Aldrich's Vienna, VA office once a week to provide local office support.

Skills/Experience

• 4+ years of corporate work experience.
• Strong attention to detail to deliver high quality work products that meet document standards.
• Able to respond promptly and effectively to external and internal clients and efficiently manage time to prioritize tasks.
• Excellent verbal and written (grammar, punctuation, etc.) communication skills and exceptional interpersonal skills.
• Must be highly proficient with all Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Pro XI.
• Must possess intermediate skills with SharePoint and MS Project.
• Familiarity with operating standard office equipment (phones, copier, printers, fax, LCD projector, etc.).
• Familiarity with email & manipulation of files: attachments, CD versions, document management, etc.
• Proven track record of executive support and maintaining confidentiality.
• Ability to travel 20% of the time, including one day per week, to Haley & Aldrich's Vienna, VA office, and occasionally to client sites.

The salary range for this position in Annapolis, MD is $60,000 - $75,000 annually. Actual compensation will be based upon a variety of factors such as education, related work experience, certificates, skills, and current market conditions. Haley & Aldrich reviews salary ranges each quarter to assess competitiveness with the market.

Haley & Aldrich is committed to solving our clients' most meaningful challenges in the built and natural environments. Our team of 1,000+ engineers and scientists across the United States draws inspiration from one mission: to work closely with clients as they navigate change to create safer, more robust places to live and work. Since our founding in 1957, organizations across the public and private sectors have relied on us for technical excellence and empathetic leadership that achieve results and secure a thriving tomorrow. Find us at haleyaldrich.com and LinkedIn.

Haley & Aldrich is an equal opportunity employer. All qualified applications will receive consideration for employment without regard to gender, race, age, disability, veteran, or any other legally protected status. We offer excellent career growth, a highly competitive total compensation plan, and a solid benefits package. Interested candidates should apply on our Careers page.

Note to external search firms: Haley & Aldrich does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Please do not send resumes to Haley & Aldrich employees. Please work through a Talent Acquisition Manager.