Clerical Assistant 2 - Limited Term

Clerical Assistant 2 (Limited Term)

Are you an experienced and detail-oriented administrative professional with strong communication and computer skills looking to advance your career? The Department of Environmental Protection is seeking candidates for a Clerical Assistant 2 (Limited Term) position. This position supports teams that safeguard natural resources across the Commonwealth. Your work will keep information organized, clear, and easy to find. You will make a positive difference by helping advance the agency mission.

This position plays a key role in keeping agency records organized, accurate, and ready for use by staff and the public. Your work supports environmental protection efforts across the Commonwealth.

As a Clerical Assistant 2, you will perform the following duties:

• Payment Processing: Aid with handling annual fee and permit application checks
• Report Routing: Receive reports through the Public Uploading system and reassign them to the responsible manager
• File Preparation: Maintain and update files in preparation of a scanning project located in the Southwest Regional Office.
• Digital Conversion: Prepare documents for conversion to digital records, create OnBase start sheets, and operate scanners and microfiche equipment
• Data Management: Input file data, update file names, verify uploads, and use Microsoft Office tools to document and communicate progress
• Document Handling: Organize, file, and locate documents for reviews and requests following agency procedures

Work Schedule and Additional Information:

• Full time employment, 37.5 hours per week.
• Work hours: 8:00 am to 4:00 pm, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Most selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting hourly rate of $18.83 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted.

Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click on Veterans.

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. You may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.

Learn more about our Total Rewards by watching this short video! See the total value of your benefits package by exploring our benefits calculator. We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs. We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options. Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities. We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving. Our employees receive special employee-only discounts and rates on a variety of services and memberships. For more information on all of these Total Rewards benefits, please visit and click on the benefits box. Eligibility rules apply.