Leasing Operations Coordinator

Leasing Operations Coordinator — ArtHaus Properties Oakland / East Bay, CA (Hybrid) | $31–$33/hr | Full-TimeReady to be the engine behind a growing leasing team?ArtHaus Properties is looking for a sharp, energetic Leasing Operations Coordinator to be the right hand to our Director of Leasing. This isn't a desk-bound admin role — you'll be out at properties making sure every unit, tour, and ad actually lives up to our brand, while also digging into data and coordinating with a leasing team spread across the globe. If you're the kind of person who spots the one thing that's slightly off before anyone else does, and you're hungry to grow into bigger leasing operations and marketing responsibility, we want to talk to you.What you'll do:You set the first impression. Score curb appeal, entry sequence, common areas, and unit condition on every tour — flag it, don't fix it, and keep the ministaging inventory sharp and ready to deploy.You're the last line of defense on brand. Catch pricing, availability, and brand-standard slip-ups before they ever go live.You make the numbers trustworthy. Keep the systems clean and build the reports leadership actually relies on.You keep leasing moving. Help launch portfolio-wide initiatives, group leasing outreach, and the AIGT (AI-Guided Tour) program — and keep an eye on lead response and service quality across the team.You're the closer's closer. Jump in on application review and approval to help move renters across the finish line.What you bring:A few years in multifamily leasing, marketing, or operations (property management experience is preferred)An eye for detail and a genuine drive to make things better, not just check boxesComfort with tech-forward systems and the Google SuiteGreat communication — you can rally a global team and hold vendors accountableReliable transportation to get around the Bay Area for property visits, primarily in OaklandA growth mindset — this is a launchpad role for someone who wants to build a career in leasing operationsWhy ArtHaus: You'll work directly with leadership, get exposure to every corner of the leasing and marketing operation, and have real room to grow as the role (and the portfolio) expands.Minimum RequirementsStrong organizational and project-management skills across competing deadlines and multiple properties.Comfort coordinating with global or distributed teams and holding service-quality standards.Clear written and verbal communication; ability to translate standards into practical guidance for property-level teams.Based in or willing to work from the Oakland/East Bay area, with ability to travel to properties as needed.Preferred QualificationsThree or more years in multifamily leasing, marketing, or leasing operations.Experience overseeing quality control across property presentation, marketing materials, or brand standards.Working knowledge of Yardi (or comparable property management software) and reporting tools (Excel, Google Workspace).Familiarity with application review and Fair Housing-consistent screening practices. Direct experience supporting a leasing leadership role.Background in centralized or corporate leasing operations across a multi-property portfolio.Experience with group leasing outreach or business/community partnership development.Familiarity with competitive market research and pricing analysis.Yardi experience (any version).Familiarity with application review and Fair Housing-consistent screening practices.Working ConditionsMix of desk-based work (quality control, reporting, coordination) and property site visits for presentation walk-throughs.Time-sensitive cycles around unit turns, marketing launches, and initiative rollouts.Regular coordination with the leasing team.Based in Oakland/East Bay with periodic travel across the portfolio.