Executive Assistant

Executive Assistant

The Executive Assistant provides high-level administrative support to multiple senior leaders (approximately four executives). This role requires a proactive, detail-oriented professional who exercises sound judgment, maintains confidentiality, and operates with a strong sense of urgency and professionalism.

The Executive Assistant serves as a trusted partner, managing priorities, facilitating communication, and driving execution across a fast-paced and dynamic environment.

Key Responsibilities

• Manage complex and dynamic calendars, including scheduling internal and external meetings, prioritizing requests, and resolving conflicts.
• Coordinate logistics for meetings, events, and travel (domestic and international), including accommodation, transportation, meals, and event planning details.
• Prepare daily briefings, agendas, and materials to ensure executives are well prepared.
• Provide flexible support for last-minute schedule changes, including occasional evening and weekend availability when business needs arise.
• Act as a primary point of contact between the executive and internal/external stakeholders.
• Maintain strong relationships with senior leaders, team members, and key partners.
• Anticipate needs and proactively solve problems to optimize executive efficiency.
• Track key initiatives, deadlines, and action items; follow up to ensure completion.
• Support cross-functional coordination and communication on strategic priorities.
• Plan and execute executive-level meetings, offsites, and events.
• Capture notes, track decisions, and manage follow-up actions.
• Ensure all materials, logistics, and participants are aligned.
• Handle sensitive information with the highest level of confidentiality and professionalism.
• Exercise sound judgment in managing competing priorities and confidential matters.
• Manage expense reporting, budget tracking, and vendor coordination.
• Maintain organized filing systems and documentation.
• Providing administrative and office support, such as typing, spreadsheet creation, and maintenance of filing system and contacts database.
• Continuously improve processes to enhance efficiency and effectiveness.

Critical Skills & Experience Requirements

• 5+ years of experience supporting multiple senior executives (VP-level or above preferred), ideally in a fast-paced, high-demand environment.
• High School Diploma (Required)
• College Degree preferred.
• Expert level written and verbal communication, time management and organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of discretion, integrity, and professionalism.
• Highly proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and collaboration tools (e.g., Teams, Slack).
• Experience in a high-growth or complex, matrixed organization.
• Demonstrated proactive approach to problem-solving with strong decision-making capability.
• Maintain a flexible, helpful, can-do attitude with energy and enthusiasm.
• A high level of self-awareness, integrity, emotional maturity and diplomacy are a must.
• Familiarity with travel, expense management systems (e.g., Concur).
• Must be able to work onsite at Dallas Office 5 days per week.

Core Competencies

• Strategic Mindset Anticipates needs before they arise.
• Communicates Effectively Communicates effectively with senior leadership.
• Drives Results Thrives in a changing environment.
• Manages Ambiguity Navigates ambiguity and resolves issues efficiently.
• Customer Focus Builds trust across the organization.

BENEFITS

Free Play & 1/2 price food! Health, dental, vision, 401(k) team member match, free mental well-being platform and that's just for starters for those who qualify. View team member benefits here.