High School Secretary Amarillo High School

OPEN UNTIL FILLED

Must pass a typing test >40 WPM

PRIMARY PURPOSE:

Effect the efficient operation of office routines and practices associated with a busy yet productive and smoothly-run office so that it can play its effective part in the education process.

QUALIFICATIONS:

Minimum Education/Certification:

High school diploma or equivalent

Special Knowledge/Skills:

Strong communication both verbal and written public relations organizational and interpersonal skills

Minimum > 40 WPM typing

Use software to develop spreadsheets databases and financial applications

Maintain accurate and auditable records

Knowledge of basic accounting principles

Follow verbal and written instructions

Perform a variety of tasks often changing assignment on short notice

Work well with students parents community members and campus staff

Work Conditions:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping pushing/pulling and twisting

Motion: Repetitive hand motions including prolonged keyboarding & use of a mouse; occasional reaching

Lifting: Occasional lifting and carrying (less than 50 pounds)

Environment: Work with frequent interruptions in a small office space; Must maintain professional demeanor understress; Must have problem-solving skills; Occasional prolonged and irregular hours; Biological exposure to bacteria and communicable diseases

Regular attendance is an essential function

Minimum Experience:

Two years of successful experience as a secretary or prior experience in bookkeeping

MAJOR RESPONSIBILITIES AND DUTIES:

1. Prepare campus communications correspondence forms manuals reports purchase orders and payment authorizations following district standards and requirements.
2. Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit payroll according to established procedures and deadlines.
3. Type teacher bulletins faculty directory information reports memos monthly statements and updates faculty handbook and other campus based information.
4. Place and receive telephone calls and record messages or route messages as necessary. Also answers questions of callers or visitors according to school policy.
5. Apprise the principal of dates appointments phone calls etc.
6. Assists in communications to home schools concerning student placements grades attendance and withdrawals. Also answers correspondence and calls to parents schools and law enforcement entities concerning student placement.
7. Maintain campus inventory types requisitions and distributes campus supplies.
8. Administer medication to students check temperatures and notify parents of student illness in nurses or health room clerks absence (as needed).
9. Compile maintain and file all reports records and other documents as required.
10. Maintain student records entries and withdrawals according to established procedures. Assist counselors clerk as needed.
11. Assume responsibility for all files and processes incoming correspondence as instructed.
12. Prepare and make deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
13. Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive store and issue supplies and equipment.
14. Maintain all daily records of student attendance and PEIMS information to be used for school local district and state reports.
15. Receive read sort file and deliver all incoming school U. S. mail and other documents to staff.
16. Operate various types of machines used in report figuring duplicating materials and teaching and/or classroom use.
17. Clean machines and make minor repairs or report major malfunctions to the proper department.
18. Maintain confidentiality of information.
19. Follow district safety protocols and emergency procedures.
20. Comply with policies established by federal and state laws and regulations and local board policy.
21. Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES: Other office clerical staff

Required Experience:

Junior IC