Maintenance Administrative Assistant- Bank of America Stadium

Maintenance Administrative Assistant

Pay Range: $25-27/ hour

Maintenance Coordination & Vendor Management

• Serve as the primary administrative liaison for all maintenance activities performed by KES and other contracted service providers.
• Coordinate preventative, corrective, and emergency maintenance activities.
• Monitor work order progress and ensure timely completion of assigned tasks.
• Track open maintenance requests and provide regular status updates to management.
• Ensure vendors are meeting service level expectations, timelines, and contractual obligations.
• Conduct routine follow-up on outstanding maintenance issues and unresolved repairs.

Scheduling & Work Management

• Develop and maintain maintenance schedules for preventative and corrective work.
• Coordinate facility access and schedule service visits to minimize operational disruption.
• Prioritize maintenance requests based on urgency, safety, and business needs.
• Maintain accurate maintenance records, service logs, and documentation.

Budget & Financial Oversight

• Monitor monthly maintenance expenditures and ensure spending remains within approved budgets.
• Review invoices for accuracy and proper documentation prior to submission for payment.
• Track committed and projected maintenance expenses.
• Prepare budget reports, spending summaries, and variance analyses for leadership review.
• Identify opportunities for cost savings and operational efficiencies.

Quotations & Procurement Support

• Obtain, review, and track vendor proposals and repair quotations.
• Follow up on pending quotes to ensure timely responses and project completion.
• Assist with vendor selection by comparing pricing, service offerings, and project scope.
• Coordinate purchase requests and approval processes in accordance with company policies.

Capital Expenditure (CapEx) Administration

• Prepare and maintain Capital Expenditure (CapEx) requests and supporting documentation.
• Track approved capital projects from initiation through completion.
• Maintain records of project budgets, approvals, timelines, and expenditures.
• Provide leadership with project status updates and financial summaries.

Reporting & Compliance

• Generate weekly and monthly reports regarding maintenance performance, expenditures, work order metrics, and vendor activity.
• Maintain electronic and hard-copy maintenance records.
• Ensure documentation complies with company standards and applicable regulatory requirements.
• Support audits, inspections, and compliance reviews as required.

Apply to Levy today!

Levy is a member of Compass Group USA. Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Certain positions may require Florida Level 2 background screening. Details:

Associates of Levy are offered many fantastic benefits.

• Instapay (early access to your wages) and high interest savings both through the EVEN app
• Associate Shopping Program
• Health and Wellness Program
• Discount Marketplace
• Employee Assistance Program

For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.