Executive Assistant to the Chief People Officer

Executive Assistant To The Chief People Officer

Location: Milpitas, CA

Employment Type: Full-time

Work Arrangement: 100% onsite; daily presence required

Exemption Status: Non-exempt

Business Function: Administration

Travel Requirement: Up to 1520%

Position Overview

The Executive Assistant will support the Chief People Officer and serve as a trusted partner to a C-suite leader within a large, complex global organization. This position requires exceptional judgment, discretion, self-awareness, professionalism and the ability to manage competing priorities across a global business. The Executive Assistant will optimize the CPO's time and attention, enable alignment across the People organization and broader leadership team, and collaborate closely with executives and administrative professionals throughout the organization.

Executive Partnership And Prioritization

• Serve as a trusted partner to the Chief People Officer.
• Manage executive priorities and drive alignment across commitments.
• Anticipate the executive's needs and proactively resolve issues.
• Ensure seamless execution of business priorities.
• Act as an extension of the executive when managing workflows, communications and decision-making cadence.
• Apply sound judgment when balancing urgent requests, strategic priorities and competing stakeholder needs.

Calendar And Scheduling Management

• Manage and prioritize a highly dynamic global executive calendar.
• Coordinate complex schedules across multiple time zones.
• Optimize the executive's time based on organizational priorities.
• Evaluate meeting requests and resolve scheduling conflicts.
• Ensure meeting readiness through agenda preparation and stakeholder coordination.
• Adjust schedules quickly as priorities change.

Meeting And Executive Readiness

• Plan and execute internal and external executive meetings.
• Coordinate leadership offsites and organizational events.
• Partner with internal stakeholders to manage end-to-end meeting logistics.
• Prepare agendas, briefings, presentations and executive materials.
• Track decisions, action items and deliverables.
• Ensure appropriate follow-through after meetings.

Communication And Stakeholder Management

• Serve as a proxy for executive communications and approvals.
• Manage executive correspondence and stakeholder coordination.
• Ensure timely follow-up and efficient workflow management.
• Build productive relationships with senior leaders, board stakeholders, HR partners and administrative professionals.
• Handle confidential executive communications, organizational decisions and board-level materials with discretion.
• Communicate professionally with internal and external stakeholders.

People Team And Cross-Functional Coordination

• Partner with HR and People teams to support leadership priorities and operating rhythms.
• Coordinate strategic initiatives across functions.
• Support international engagements and collaborate with local country teams.
• Align stakeholders around cohesive agendas, deliverables and timelines.
• Track commitments and drive execution across participating teams.
• Enable communication and alignment across the People organization and broader leadership team.

Travel Management

• Coordinate complex domestic and international travel.
• Prepare detailed itineraries and supporting travel documentation.
• Manage travel changes and provide real-time support.
• Ensure travel plans align with executive priorities and organizational requirements.

Operational Excellence

• Prepare and process executive expenses.
• Manage purchase orders and applicable internal systems.
• Coordinate with external vendors.
• Ensure vendor activities align with internal procedures and timely-remittance requirements.
• Partner with technical teams to support administrative tools and workflows.
• Identify and implement process improvements.
• Maintain accurate and organized executive records.

Project Support And Execution

• Support strategic initiatives, research and special projects.
• Analyze issues and provide information supporting executive decision-making.
• Coordinate multiple priorities across internal and external stakeholders.
• Monitor project timelines, deliverables and outstanding actions.
• Escalate risks and issues when appropriate.

Leadership And Administrative-Team Collaboration

• Mentor and support administrative colleagues.
• Promote consistency and alignment across the administrative team.
• Share best practices and contribute to process standardization.
• Support the development of a collaborative, high-performing administrative function.

Required Qualifications

• At least 10 years of experience supporting C-suite executives.
• Experience supporting senior executives at a multibillion-dollar public company or similarly large and complex global organization.
• Proven ability to manage highly dynamic calendars and competing executive priorities.
• Strong judgment, discretion, self-awareness and professionalism.
• Experience handling sensitive and confidential information.
• Excellent written and verbal communication skills.
• Exceptional organization, prioritization and follow-through.
• Strong relationship-management and stakeholder-coordination abilities.
• Ability to work effectively in a fast-paced global environment.
• Ability to maintain daily onsite presence in Milpitas.
• Flexibility to travel up to 1520%.

Preferred Qualifications

• Experience supporting a Chief People Officer or another senior People/HR executive.
• Experience supporting executives who interact with a board of directors.
• Experience managing multiple senior executives.
• Advanced Microsoft Office proficiency.
• Experience preparing executive briefings, presentations and board-level materials.
• Experience coordinating global travel, leadership offsites and international engagements.
• Experience mentoring other executive assistants or administrative professionals.

Key Competencies

• Executive presence
• Sound judgment and discretion
• Strategic prioritization
• Global calendar management
• Confidentiality
• Proactive problem-solving
• Stakeholder management
• Written and verbal communication
• Meeting and event execution
• Cross-functional coordination
• Project and action-item management
• Adaptability
• Process improvement
• Accountability and follow-through