Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support a manufacturing organization in North Carolina. This contract opportunity has the potential to become permanent and is part-time, offering approximately 24 to 29 hours per week. It is ideal for someone who enjoys maintaining accurate payment records and keeping vendor transactions on schedule. The person in this role will help ensure invoices, approvals, and disbursements are handled efficiently while supporting a well-organized accounting process.

Responsibilities:
• Review incoming invoices, pair them with purchase order receipts and supporting documents, and assign accurate account coding before processing.
• Coordinate approval for invoices that are not tied to purchase orders and confirm required documentation is complete.
• Prepare payment batches by reconciling checks with invoice records and organizing materials for timely distribution.
• Investigate billing differences by working closely with purchasing, shipping, and engineering teams to resolve outstanding issues.
• Support periodic accounts payable reconciliations, including aging reviews and tracking of unvouchered receipts.
• Assist with year-end reporting activities related to vendor tax documentation, including 1099 preparation.
• Maintain orderly filing systems for invoices, checks, receipts, and related accounts payable records.
• Respond to vendor questions and internal requests by providing payment updates, status details, and ad hoc reporting as needed.
• Collect purchase order receipt documentation on a recurring schedule and ensure records are updated for processing.• High school diploma or equivalent required.
• 1-2 years of accounting or accounts payable experience in a detail-oriented environment.
• Working knowledge of invoice coding, check runs, ACH payments, and general accounts payable procedures.
• Proficiency with Microsoft Office applications, especially Excel, Outlook, and Word, along with comfort using internet-based systems.
• Experience with ERP or financial systems such as Microsoft Dynamics 365 Finance & Operations is preferred.
• Strong attention to detail, sound organizational skills, and the ability to manage multiple priorities in a fast-paced setting.
• Effective written and verbal communication skills with the ability to interact effectively with vendors and internal teams.
• Ability to maintain confidentiality, work a flexible part-time schedule, and meet physical demands such as repetitive keyboard use, regular movement throughout the workday, and lifting up to 20-50 pounds when needed.