Administrative Assistant

Job Title

Job Description

Prepares and maintains required administrative reports and forms (e.g., utilization data, financial forms, procurement forms, invoices).

Performs numerous duties for successful daily operations (e.g., collection of fees; completion of retail sales transactions on point of sales, receipt book, or cash register; walk-through of parking lot and dock areas).

Demonstrates safe use of equipment and techniques for various activities in marina settings.

Provides pre-programmed and impromptu activities pertaining to Marina or aquatic settings; such as but not limited to stand-up paddling or canoeing.

Briefs customers on safety procedures and techniques for using rental gear and performing pre and post rental gear inspection.

Maintains effective controls for receipt and safekeeping of all cash associated with the fees and sales of the Marina or Sailing Facility.

Monitors use of supplies to ensure internal controls and accountability are maintained.

Ensures adherence to loss prevention for program resources, cash or pilfer-able items.

Maintains various contracts, files, regulations, manuals and directives related to marina operations.

Maintains and coordinates the master event schedule for all programs at the facility and ensures all changes are reported to the immediate supervisor.

Ensures all events, program schedules and marina information are sent to the marketing office monthly in addition to ensuring they are all advertised.

Prepares and reviews outgoing correspondences and reports ensuring proper format.

Assists management with administrative duties such as month end inventory, answering phones, signing up participants for programs, and other clerical duties.

Operates government owned motor vehicles to drive to and from marinas and sailing facilities.